Healthcare Office Coordinator: Efficient Operations

Clinch River Home Healthcare; Oak Ridge (TN); On-site; USD 23,000 - 25,000; Full time

Job summary

United Energy Workers Healthcare is seeking a meticulous Office Coordinator in Oak Ridge, TN to ensure smooth daily operations, handle administrative tasks, and maintain an organized workspace.

You will provide administrative support, mail handling, EMR record maintenance, and scheduling assistance, while upholding HIPAA regulations and agency policies. This role requires a high school diploma and healthcare experience is a plus.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Prior office assistant, receptionist, or similar role; healthcare setting preferred.
• Communication: Excellent verbal and interpersonal skills.
• Teamwork: Ability to work well within a team.
• Organization: Strong organizational and time-management abilities.
• Technical: Proficiency in Microsoft Office Suite.
• Background checks: Must pass criminal background check and drug screen.
• Appearance: Professional demeanor and appearance required.
• Inclusivity: Equal-opportunity employer; drug-free workplace.

Responsibilities

• Provide administrative support: copying, filing, scanning, and faxing.
• Handle mail: open, sort, and distribute to recipients.
• Maintain records in EMR and paper charts per protocols.
• Upload progress notes into EMR to support payroll, payments, and billing.
• Assist with scheduling and input new patient information as required.
• Maintain confidentiality per HIPAA and protect patient, employee, and contractor data.
• Follow agency policies and procedures.
• Undertake other duties as assigned to ensure efficient office operations.

Skills

MS Office Suite

Communication skills

Teamwork

Organizational skills

Attention to detail

Background checks

Professional appearance

Inclusivity

Education

High school diploma or equivalent

Job description

United Energy Workers Healthcare is seeking a meticulous Office Coordinator in Oak Ridge, TN to ensure smooth daily operations, handle administrative tasks, and maintain an organized workspace.

You will provide administrative support, mail handling, EMR record maintenance, and scheduling assistance, while upholding HIPAA regulations and agency policies. This role requires a high school diploma and healthcare experience is a plus.