Office Coordinator

Clinch River Home Healthcare; Oak Ridge (TN); On-site; USD 23,000 - 25,000; Full time

Job summary

United Energy Workers Healthcare is seeking a meticulous Office Coordinator in Oak Ridge, TN to ensure smooth daily operations, handle administrative tasks, and maintain an organized workspace.

You will provide administrative support, mail handling, EMR record maintenance, and scheduling assistance, while upholding HIPAA regulations and agency policies. This role requires a high school diploma and healthcare experience is a plus.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Prior office assistant, receptionist, or similar role; healthcare setting preferred.
• Communication: Excellent verbal and interpersonal skills.
• Teamwork: Ability to work well within a team.
• Organization: Strong organizational and time-management abilities.
• Technical: Proficiency in Microsoft Office Suite.
• Background checks: Must pass criminal background check and drug screen.
• Appearance: Professional demeanor and appearance required.
• Inclusivity: Equal-opportunity employer; drug-free workplace.

Responsibilities

• Provide administrative support: copying, filing, scanning, and faxing.
• Handle mail: open, sort, and distribute to recipients.
• Maintain records in EMR and paper charts per protocols.
• Upload progress notes into EMR to support payroll, payments, and billing.
• Assist with scheduling and input new patient information as required.
• Maintain confidentiality per HIPAA and protect patient, employee, and contractor data.
• Follow agency policies and procedures.
• Undertake other duties as assigned to ensure efficient office operations.

Skills

MS Office Suite

Communication skills

Teamwork

Organizational skills

Attention to detail

Background checks

Professional appearance

Inclusivity

Education

High school diploma or equivalent

Job description

Overview

At United Energy Workers Healthcare, we provide exceptional home healthcare services to former Department of Energy workers under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA). With 14+ years of experience across 24 states and 36 locations, we are a trusted partner in patient health, recovery, and well-being.

We do not just provide care, we become an integral part of the energy worker community, helping it grow while delivering the highest standard of care. Our mission is to provide compassionate, high-quality healthcare while upholding excellence in everything we do.

Join us aswe elevate the lives of energy workers with unwavering compassion and whole-person care.

We are looking for a meticulous Office Coordinator to join our team. In this role, you will ensure the smooth daily operations of our office, handle administrative tasks, and maintain an organized and efficient workspace.

Responsibilities

As an Office Coordinator, you will:

• Administrative Support: Perform routine tasks such as copying, filing, scanning, and faxing.
• Mail Handling: Open, sort, and distribute mail to the appropriate recipients.
• Record Maintenance: Organize and manage medical records in the EMR database and paper charts per Agency protocols.
• Database Management: Upload progress notes into the EMR system to support timely payroll, contractor payments, and billing.
• Scheduling Assistance: Support with inputting schedules and new patient information as required.
• Confidentiality: Adhere to HIPAA regulations to protect patient, employee, and contractor information.
• Policy Adherence: Follow all Agency policies and procedures.
• Additional Duties: Undertake other tasks as assigned to ensure efficient office operations.

Qualifications

What We’re Looking For

• Education: High school diploma or equivalent.
• Experience: Previous experience as an office assistant, receptionist, or similar role, preferably in the healthcare field.
• Communication Skills: Excellent verbal and interpersonal communication skills.
• Teamwork: Ability to work effectively as part of a team.
• Organizational Skills: Strong organizational and time-management abilities.
• Technical Proficiency: Proficiency in Microsoft Office Suite.
• Background Checks: Must pass a criminal background check and drug screen.
• Professional Appearance: Professional demeanor and appearance are required.
• Inclusivity: We are an equal-opportunity employer and welcome applications from all qualified candidates. We maintain a drug-free workplace and may conduct pre-employment substance abuse testing.

Why Join Us?

Be a part of a dedicated team that values excellence, compassion, and efficiency. As an Office Coordinator at United Energy Workers Healthcare, you'll play a key role in supporting our office operations and contributing to our mission of providing outstanding care.

Pay Range

USD $17.00 - USD $18.00 /Hr.