Healthcare HR & Scheduling Administrative Specialist

Achieve Rehab and Nursing Center, Inc.; New York (NY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Supportive team

Growth opportunities

Meaningful work

Job summary

Achieve Rehab & Nursing Facility is seeking an Administrative Nursing Clerk to support the HR/Scheduling Department, assisting with daily staffing operations, onboarding, and records management.

The role requires strong organization, excellent communication, and proficiency with Microsoft Office. You will work under the HR/Scheduling Director and collaborate across departments to maintain confidential employee and resident files.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or clerical experience preferred.
• Healthcare, long-term care, or HR experience is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently while collaborating effectively with multiple departments.

Responsibilities

• Assist the HR/Scheduling Director with daily staffing and scheduling operations.
• Support the hiring process, including applicant communication, interview scheduling, onboarding paperwork, and new hire orientation preparation.
• Maintain employee personnel files and ensure documentation is accurate and compliant.
• Assist with medical records filing, organization, and document management.
• Prepare, scan, file, and maintain confidential employee and resident records.
• Assist with tracking required certifications, licenses, and mandatory education.
• Provide clerical support for HR, scheduling, and nursing administration.
• Answer phones, respond to employee inquiries, and direct questions appropriately.
• Assist with staffing calls and schedule adjustments as needed.
• Complete data entry and maintain spreadsheets and reports.
• Perform other administrative duties as assigned to support the HR/Scheduling Department.

Skills

Administrative support

Microsoft Office

Communication skills

Confidentiality

Cross-department collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Achieve Rehab & Nursing Facility is seeking an Administrative Nursing Clerk to support the HR/Scheduling Department, assisting with daily staffing operations, onboarding, and records management.

The role requires strong organization, excellent communication, and proficiency with Microsoft Office. You will work under the HR/Scheduling Director and collaborate across departments to maintain confidential employee and resident files.