Healthcare Executive Assistant to CMO & COO

Zohorecruit; West Covina (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Holiday Vacation and Sick Leave

Employee Assistance Program

Life Insurance

Tuition Reimbursement

403(b) Retirement plan with 6% match

Job summary

The Staff Pad is partnering with a healthcare leader in West Covina, CA to hire an Executive Administrative Assistant for the CMO and COO. This role requires discreet support, calendar management, and coordination across clinical and operational leadership to maintain efficient organizational operations.

Ideal candidates bring 3+ years of exec-level admin experience in healthcare, strong communication skills, and bilingual (English/Spanish) abilities.

Qualifications

• 3+ years of executive-level administrative support experience; healthcare leadership experience preferred.
• Experience in a FQHC, community health center, or healthcare setting is a plus.
• Bilingual English and Spanish skills preferred.

Responsibilities

• Provide confidential executive support to the CMO and COO, prioritizing requests and working with minimal supervision.
• Manage calendars, correspondence, calls, and emails; prepare agendas and minutes as needed.
• Protect patient, personnel, clinical, and operational information in line with HIPAA and policy.
• Liaise with clinical and operations leadership and other stakeholders; prepare reports and presentations.
• Coordinate travel, meetings, and expense reimbursements; track action items and deadlines.

Skills

Bilingual

Communication

Organization

Interpersonal skills

EHR knowledge

MS Office

Tools

Shared document tools

Job description

The Staff Pad is partnering with a healthcare leader in West Covina, CA to hire an Executive Administrative Assistant for the CMO and COO. This role requires discreet support, calendar management, and coordination across clinical and operational leadership to maintain efficient organizational operations.

Ideal candidates bring 3+ years of exec-level admin experience in healthcare, strong communication skills, and bilingual (English/Spanish) abilities.