Healthcare Executive Assistant & Recruitment Coordinator

Trek Physician Solutions, Inc; Scottsdale (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

Trek Physician Solutions, a boutique physician and APP recruitment firm, partners with HonorHealth to deliver a concierge-level candidate experience. We seek a Healthcare Executive Assistant who orchestrates recruitment processes and supports senior healthcare leadership with flawless execution.

The role emphasizes precision, discretion, and high accountability in a fast-paced, customer-service oriented environment. Join a trusted team at Trek to impact our community’s medical care.

Qualifications

• Experience supporting or interacting with senior executives (C-suite exposure strongly preferred).
• Three years Recruitment Coordinator or C-Suite Executive Assistant with demonstrated stability with at least three years employment at one company.
• Excellent written and verbal communication in formal settings.
• Ability to manage multiple high-stakes priorities with precision.
• Healthcare or physician recruitment experience preferred.

Responsibilities

• Develop and manage complex interview itineraries involving physicians and C-suite executives.
• Coordinate all aspects of candidate travel with meticulous attention to detail.
• Oversee database management and ensure accuracy across all recruitment systems.
• Serve as a polished, professional liaison between candidates and executive stakeholders.
• Continuously identify and implement process improvements to enhance efficiency and experience.

Skills

Interacting with Physicians

Healthcare setting experience

C-suite support/exposure

Executive communication

Organizational skills

Recruitment coordination

Detail-oriented

Proactive solutions

Team-oriented, no drama

Employer stability (3+ yrs)

Job description

Trek Physician Solutions, a boutique physician and APP recruitment firm, partners with HonorHealth to deliver a concierge-level candidate experience. We seek a Healthcare Executive Assistant who orchestrates recruitment processes and supports senior healthcare leadership with flawless execution.

The role emphasizes precision, discretion, and high accountability in a fast-paced, customer-service oriented environment. Join a trusted team at Trek to impact our community’s medical care.