Executive Assistant

OrthoArizona; Phoenix (AZ); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Medical insurance options

Health Savings Account

Dental Insurance

Vision Insurance

401(k)

Pet Discount Plan

ID Theft Protection & Legal Assistance

Job summary

OrthoArizona is seeking an Executive Assistant to provide high-level administrative support to senior healthcare executives. The role requires discretion, organization, and knowledge of healthcare operations.

You will serve as a key liaison between leadership, medical staff, and external stakeholders, handling scheduling, communications, and document preparation with a focus on confidentiality and efficiency.

Qualifications

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or related field preferred
• 3–5 years of executive administrative experience, preferably in healthcare/medical settings
• Knowledge of medical field and strong communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong organizational and time-management skills with attention to detail
• Ability to maintain confidentiality and professionalism
• Willingness to learn office management or record keeping software
• Detail-oriented with strong problem-solving skills
• Experience in project coordination or management
• Strong interpersonal skills

Responsibilities

• Provide high-level administrative support to medical executives, including calendar management, meeting coordination, and travel arrangements
• Answer telefo nes, screen calls, take messages, and respond to inquiries professionally
• Maintain organized electronic and paper filing systems for easy retrieval
• Board meeting preparations and physician event preparations
• Maintain confidentiality of sensitive information at all times
• Prepare and edit correspondence, reports, and presentations as needed
• Support special projects, track deadlines, and follow up on action items
• All other duties as assigned

Skills

Calendar management

Travel arrangements

Board meeting prep

Discretion & confidentiality

MS Office proficiency

Organizational skills

Verbal & written communication

Healthcare knowledge

Project coordination

Education

Associate’s or Bachelor’s in Healthcare Administration

Related field experience

Tools

Microsoft Office

Job description

About OrthoArizona: Dedicated to serving the Greater Phoenix community since 1994, OrthoArizona is the largest and most accomplished physician-owned orthopedic and musculoskeletal care group in Arizona. Our premier team of more than 200 healthcare providers, including over 80 orthopedic specialists, serves all orthopedic and sports medicine needs from 30 orthopedic clinics across the Valley.

About OrthoArizona: Dedicated to serving the Greater Phoenix community since 1994, OrthoArizona is the largest and most accomplished physician-owned orthopedic and musculoskeletal care group in Arizona. Our premier team of more than 200 healthcare providers, including over 80 orthopedic specialists, serves all orthopedic and sports medicine needs from 30 orthopedic clinics across the Valley.

The Executive Assistant provides high-level administrative support to senior healthcare executives. This role requires strong organizational skills, discretion, and knowledge of healthcare operations.

The Executive Assistant serves as a key liaison between leadership, medical staff, and external stakeholders.

As a Executive Assistant with OrthoArizona, you will get to:

• Provide comprehensive administrative support to medical executives, including calendar management, meeting coordination, and travel arrangements.
• Answer telephones, screen and route calls, take messages, and respond to inquiries in a timely and professional manner.
• Maintain organized electronic and paper filing systems to ensure easy retrieval of information.
• Board meeting preparations & physician event preparations.
• Maintain confidentiality of sensitive information at all times.
• Prepare and edit correspondence, reports, and presentations as needed.
• Support special projects, track deadlines, follow up on action items.
• All other duties as assigned.

Qualifications:

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or related field preferred
• 3-5 years of executive administrative experience, preferably in a healthcare/medical settings
• Knowledge of medical field
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong organizational and time-management skills with attention to detail
• Ability to maintain confidentiality and professionalism at all times
• Willingness to learn office management or record keeping software
• Detail-oriented with strong problem-solving skills
• Follow all Standard Operating Procedures
• Project coordination or management experience
• Strong interpersonal skills
• Experience in the medical field

Full Time Benefits:

• Robust paid time off package including, sick time, holidays, & paid time off!
• Medical with multiple different plan options.
• Health Savings account + company contributions.
• Dental & Vision Insurance.
• 401(k)
• Pet Discount Plan.
• ID Theft Protection & Legal Assistance.