Healthcare Events Manager – Planning, Budget & Compliance

King & Bishop; Needham (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

King & Bishop in Needham, MA seeks an experienced Associate Events Manager to lead corporate meetings, conferences, trade shows, and healthcare professional educational events. You will oversee planning, budgets, vendor contracts, travel, and onsite coordination while ensuring regulatory compliance and cross-functional alignment.

You will collaborate with Marketing, Sales, Medical Education, Finance, Legal, and Compliance teams to deliver high-quality, compliant events.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• Minimum of 5 years of experience in meeting planning or event management, preferably in medical devices, pharmaceuticals, healthcare, or life sciences.
• Proven experience managing event budgets, vendor negotiations, contracts, and complex logistics.
• Proficiency in Microsoft Office and event/project management platforms such as Cvent, Asana, or similar systems.
• Strong organizational, communication, problem-solving, and project management skills.
• Ability to manage competing priorities, work independently, and collaborate across departments.
• Willingness to travel as needed, including occasional evenings and weekends.

Responsibilities

• Plan and execute meetings, conferences, trade shows, sales meetings, and corporate events from planning through post-event reporting.
• Coordinate healthcare professional education programs, including surgeon training, advisory boards, cadaveric labs, and product demonstrations.
• Manage event logistics: venue selection, contracts, travel, accommodations, registration, catering, A/V, onsite coordination.
• Develop and maintain event budgets, negotiate vendor contracts, track expenses, reconcile final costs.
• Ensure compliance with company policies, healthcare regulations, HCP engagement requirements, and industry standards (AdvaMed, Sunshine Act/Open Payments).
• Collaborate with Marketing, Sales, Medical Education, Clinical, Finance, Legal, and Compliance to align events with objectives.
• Maintain event documentation, approvals, attendance records, and financial reports.
• Manage multiple events simultaneously, meeting deadlines, budgets, and quality standards.
• Evaluate event performance, attendee feedback, and opportunities for process improvement.

Skills

Budget management

Vendor negotiations

Project management

Stakeholder management

Travel coordination

Communication

Education

Bachelor's degree in related field

Tools

Cvent

Asana

Microsoft Office

Job description

King & Bishop in Needham, MA seeks an experienced Associate Events Manager to lead corporate meetings, conferences, trade shows, and healthcare professional educational events. You will oversee planning, budgets, vendor contracts, travel, and onsite coordination while ensuring regulatory compliance and cross-functional alignment.

You will collaborate with Marketing, Sales, Medical Education, Finance, Legal, and Compliance teams to deliver high-quality, compliant events.