Meeting and Event Coordinator

Mass General Brigham; Boston (MA); Hybride; USD 31 000 - 44 000; Plein temps

Avantages offerts par ce poste

Comprehensive benefits

Career advancement

Differentials

Bonuses as applicable

Résumé du poste

Mass General Brigham is hiring a Meeting and Event Coordinator in Boston, MA. The role is hybrid with on-site duties at Massachusetts Eye and Ear Infirmary, focusing on planning, organizing, and executing meetings, events, and conferences for internal and external stakeholders.

The ideal candidate will have a Bachelor’s degree in PR or Event Planning (or related field) and 1–2 years of event coordination experience. Strong organizational and vendor-management skills are essential.

Qualifications

• Bachelor's degree in Public Relations, Event Planning, or related field.
• 1–2 years of experience in event planning or coordination.
• Healthcare or hospital setting experience preferred.

Responsabilités

• Plan, coordinate, and execute meetings and events, including medical conferences and staff trainings.
• Develop event plans with timelines, budgets, and resource needs.
• Coordinate logistics: venue, catering, A/V, transportation.
• Oversee setup and teardown of event spaces and equipment.
• Source and liaise with vendors including catering and equipment suppliers.

Connaissances

Excellent organizational skills

Strong communication

Project management

Microsoft Office

Formation

Bachelor's in Public Relations

Bachelor's in Event Planning

Bachelor's in Related Field

Outils

Event planning software

Microsoft Office Suite

Description du poste

MEETING AND EVENT COORDINATOR

Location: Boston-MA · Hybrid

Site: Massachusetts Eye and Ear Infirmary

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for planning, organizing, and executing meetings, events, and conferences within the hospital. This role involves coordinating logistics, managing resources, and ensuring that events run smoothly and meet the needs of both internal and external stakeholders.

Does this position require Patient Care? No

Essential Functions

• Plan, coordinate, and execute a wide range of meetings and events, including medical conferences, staff training sessions, patient support groups, and community outreach events.
• Develop event plans, including timelines, budgets, and resource needs, and ensure all aspects are executed efficiently.
• Coordinate all logistical aspects of events, including venue selection, catering, audiovisual equipment, and transportation.
• Oversee setup and teardown of event spaces, ensuring all equipment and materials are in place and functioning properly.
• Source and liaise with vendors, including catering services, equipment suppliers, and others.

Qualifications

Education: Bachelor's Degree Public Relations required or Bachelor's Degree Event Planning required or Bachelor's Degree Related Field of Study required

Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Experience: Experience in event planning or coordination, public relations, or a closely related field, preferably in a healthcare or hospital setting. 1-2 years preferred

Knowledge, Skills and Abilities

• Excellent organizational and project management skills, with the ability to manage multiple events simultaneously.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse groups.
• Proficiency in event planning software, Microsoft Office Suite, and other relevant tools.
• Attention to detail and problem-solving abilities, with the capability to handle unexpected issues calmly and effectively.

Additional Job Details (if applicable)

Remote Type: Hybrid

Work Location: 243-245 Charles Street

Scheduled Weekly Hours: 0

Employee Type: Per Diem

Work Shift: Day (United States of America)

Pay Range: $22.22 - $31.71/Hourly

Grade: 4

Benefits

In addition to competitive base pay, we offer

• comprehensive benefits
• career advancement opportunities
• differentials
• premiums and bonuses as applicable
• recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

5110 Massachusetts Eye and Ear Infirmary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

MASS GENERAL BRIGHAM COMPETENCY FRAMEWORK

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.