Healthcare Data Projects Manager — Hybrid

SLAC; Palo Alto (CA); Hybrid; USD 85,000 - 130,000; Full time

Job summary

Stanford University’s Department of Emergency Medicine seeks a Project Manager for the EDAC and SDSA Core. This Administrative Services Administrator 1 role will manage a portfolio of cross-functional data, analytics, operational, quality-improvement, and research projects from intake through completion, coordinating among faculty, investigators, analysts, clinical leaders, and institutional partners.

The role emphasizes maintaining project visibility, managing scope, timelines, milestones,

Qualifications

• Three to five years of progressively responsible project or program management experience.
• Demonstrated ability to drive projects forward, establish accountability, identify barriers and competing priorities, manage risks and dependencies, and escalation issues appropriately.
• Experience developing, standardizing, and improving workflows, SOPs, intake processes, documentation standards, and project-management practices; Lean, Six Sigma, or comparable process-improvement experience is desirable.
• Demonstrated ability to analyze project and operational performance data, identify bottlenecks and trends, and recommend process, prioritization, capacity, or resource improvements.
• Experience working in a complex, matrixed environment. Familiarity with academic research, healthcare, clinical operations, data/analytics, IRB, compliance, or data-governance workflows is preferred.
• Proficiency with spreadsheets and structured project-tracking tools; experience with commonly used project-management, collaboration, reporting platforms is preferred.
• PMP, Lean/Six Sigma, or comparable project/program management training or certification is preferred but not required.

Responsibilities

• Manage multiple concurrent EDAC and SDSA projects through initiation, planning, execution, monitoring, and close-out.
• Develop and maintain project plans, timelines, milestones, dashboards, workflow tools, action logs, and portfolio-tracking systems.
• Monitor project status, workload, dependencies, pending inputs, approvals, risks, and anticipated completion dates; follow up proactively and elevate unresolved barriers appropriately.
• Coordinate project intake and routing across EDAC, SDSA, investigators, analysts, external resources, and other institutional partners; ensure required operational information and documentation are present before work proceeds.
• Create portfolio reports and analyze project-management metrics to identify bottlenecks, capacity constraints, turnaround-time trends, and opportunities for workflow or resource improvement.
• Facilitate meetings, prepare agendas and briefing materials, document decisions and action items, establish clear ownership, and communicate realistic timelines and next steps.
• Develop, implement, and continuously improve project-management procedures, intake workflows, documentation standards, communication cadences, escalation pathways, and close-out practices.
• Provide process-oriented information and training to faculty, staff, trainees, and partners regarding EDAC and SDSA intake, tracking, documentation, and project workflows.
• Coordinate the timelines, documentation, and logistics for presentations, reports, training materials, and conference-related activities.

Skills

Project management

Stakeholder management

Communication skills

Process improvement

Data analysis

Tools

Spreadsheets

Kanban boards

Gantt charts

Job description

Stanford University’s Department of Emergency Medicine seeks a Project Manager for the EDAC and SDSA Core. This Administrative Services Administrator 1 role will manage a portfolio of cross-functional data, analytics, operational, quality-improvement, and research projects from intake through completion, coordinating among faculty, investigators, analysts, clinical leaders, and institutional partners.

The role emphasizes maintaining project visibility, managing scope, timelines, milestones,