Healthcare Administrative Specialist

Community Hospice; Jacksonville, Northern (FL, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Community Hospice in Jacksonville, FL seeks an Administrative Assistant to provide general administrative and secretarial support to interdisciplinary clinical and medical teams. The role ensures smooth coordination of department operations, assists with scheduling and communication, supports documentation and data management, and performs clerical duties to facilitate effective functioning.

The position requires 3+ years of admin/secretarial experience, preferably in healthcare, with strong

Qualifications

• Minimum three (3) years of administrative or secretarial experience.
• Experience in a healthcare or medical office setting preferred.
• Prior use of clinical or information systems is beneficial.

Responsibilities

• Coordinate written and oral communication between providers, clinical teams, and departments.
• Maintain schedules for medical and clinical leaders; coordinate meetings including agendas, minutes, room reservations, and meal orders.
• Prepare and maintain accurate team calendars and call schedules; communicate changes and conflicts to appropriate staff.
• Track provider and staff time off, coding submissions, recertifications, and documentation to ensure timely completion.
• Input, verify, and maintain departmental records, logs, and electronic documents across platforms.
• Manage data entry, spreadsheets, and clerical reports including census and status logs.
• Coordinate travel arrangements, registrations, accommodations, and other logistics for staff and department activities.
• Handle incoming correspondence, calls, emails, and notifications; direct inquiries as appropriate.
• Maintain office supplies and ensure readiness of office equipment.
• Track and process educational reimbursements and payment submissions.
• Assist with preparation and distribution of internal communications, correspondence, and documentation.
• Perform additional duties as assigned to support departmental operations

Skills

Office procedures

Medical terminology

Microsoft Office

Written/verbal communication

HIPAA compliance

Customer service

Time management

Detail orientation

Education

High school diploma or GED

Administrative training

Tools

None

Job description

Community Hospice in Jacksonville, FL seeks an Administrative Assistant to provide general administrative and secretarial support to interdisciplinary clinical and medical teams. The role ensures smooth coordination of department operations, assists with scheduling and communication, supports documentation and data management, and performs clerical duties to facilitate effective functioning.

The position requires 3+ years of admin/secretarial experience, preferably in healthcare, with strong