Healthcare Administrative Assistant – Program Operations

Merakey; California (MO); On-site; USD 25,000 - 33,000; Full time

Job summary

Merakey in Sacramento, CA is seeking an Administrative Assistant to join the Intensive Transition Services (ITS) team. The role provides administrative, operational, and clerical support to help program operations and reporting.

You will maintain records, coordinate communications, assist with scheduling and financial processes, under supervision of the Program Director. A high school diploma and 1+ years in a clinical setting are preferred, along with a valid driver's license.

Qualifications

• High school diploma or GED required; associate's degree preferred.
• 1+ years in a clinical fast-paced setting preferred.
• Valid driver's license and personal vehicle with insurance.
• Strong organizational, communication, and time management skills.

Responsibilities

• Provide administrative support to the Intensive Transition Services (ITS) program, including reception duties, managing communications, and coordinating day-to-day office operations.
• Maintain individual records, insurance information, admissions/discharges, medical record requests, and other program documentation in accordance with organizational requirements.
• Coordinate meetings, schedules, correspondence, reports, and other administrative activities to support program staff and leadership.
• Support financial and operational processes, including claims processing, payroll support, budget tracking, and maintenance of individual funds records.
• Collect, track, and prepare data and reports to support program management, compliance activities, and continuous quality improvement initiatives.
• Collaborate professionally with staff, individuals served, family members, and external stakeholders to support effective service delivery.
• Participate in cross-training and perform other administrative duties as assigned to support program operations.

Skills

Organizational skills

Communication skills

Time management

Education

High school diploma or GED

Associate's degree preferred

Job description

Merakey in Sacramento, CA is seeking an Administrative Assistant to join the Intensive Transition Services (ITS) team. The role provides administrative, operational, and clerical support to help program operations and reporting.

You will maintain records, coordinate communications, assist with scheduling and financial processes, under supervision of the Program Director. A high school diploma and 1+ years in a clinical setting are preferred, along with a valid driver's license.