Administrative Support Professional

Merakey; Sacramento (CA); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plan

DailyPay

EAP benefits

Tuition reimbursement

Job summary

Merakey is seeking an Administrative Assistant for our Sacramento, CA program to provide administrative, operational, and clerical support to the Intensive Transition Services (ITS) Team under the Program Director.

You will help maintain records, coordinate communications, and assist with reporting, scheduling, and financial processes, contributing to efficient program operations and high-quality services for individuals with mental health diagnoses and IDD.

Qualifications

• High school diploma or GED; associate's degree preferred.
• 1+ years in a clinical fast-paced setting preferred.
• Valid driver’s license and personal vehicle with insurance.
• Strong organizational, communication, and time management skills.

Responsibilities

• Provide administrative support to ITS, including reception, communications, and day-to-day operations.
• Maintain records, insurance information, admissions/discharges, and medical record requests per requirements.
• Coordinate meetings, schedules, correspondence, and reports to support staff and leadership.
• Support financial and operational processes: claims, payroll, budget tracking, funds records.
• Collect, track, and prepare data and reports for program management and QA.
• Collaborate with staff, individuals served, families, and external stakeholders to ensure service delivery.
• Participate in cross-training and other admin duties to support operations.

Skills

Organizational skills

Communication skills

Time management

Education

High school diploma or GED

Associate's degree preferred

Job description

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put heart and soul into everything we do.

We are seeking an Administrative Assistant to join our team at our program in Sacramento, CA.

The Administrative Assistant provides administrative, operational, and clerical support to the Intensive Transition Services (ITS) Team, which serves individuals with mental health diagnoses and Intellectual/Developmental Disabilities (IDD). Working under the supervision of the Program Director, this position plays a vital role in supporting program operations, maintaining records, coordinating communications, and assisting with reporting, scheduling, and financial processes.

Requirements

• High school diploma or GED equivalent; associate's degree preferred.
• 1+ years working in a clinical fast paced setting preferred.
• Valid driver's license and personal vehicle with insurance.
• Strong organizational, communication, and time management skills.

Compensation

Up to $20.63 per hour, based on experience.

Job Responsibilities

• Provide administrative support to the Intensive Transition Services (ITS) program, including reception duties, managing communications, and coordinating day-to-day office operations.
• Maintain individual records, insurance information, admissions/discharges, medical record requests, and other program documentation in accordance with organizational requirements.
• Coordinate meetings, schedules, correspondence, reports, and other administrative activities to support program staff and leadership.
• Support financial and operational processes, including claims processing, payroll support, budget tracking, and maintenance of individual funds records.
• Collect, track, and prepare data and reports to support program management, compliance activities, and continuous quality improvement initiatives.
• Collaborate professionally with staff, individuals served, family members, and external stakeholders to support effective service delivery.
• Participate in cross-training and perform other administrative duties as assigned to support program operations.

Why Join Our Team?

Join a collaborative, mission-driven team dedicated to supporting individuals with complex behavioral health and intellectual/developmental disability needs. In this role, you will contribute to meaningful work while supporting a team committed to helping individuals achieve greater independence and stability.

Benefits

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!