Healthcare Administrative Assistant | Flexible Schedule & Growth

ESSENTIAL ANGEL CARE LLC; Virginia (MN); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive Hourly Pay

Flexible Scheduling

Professional Development Opportunities

Supportive Team Environment

Opportunity for Career Growth

Meaningful Work Serving the Community

Job summary

Essential Angel Care is seeking an Administrative Assistant in Suffolk, VA to support daily operations for a growing home care agency. This part-time, hourly role focuses on scheduling, client intake, caregiver onboarding, record management, and communication with clients, families, and staff.

Ideal candidates have at least 2 years of office support experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• High school diploma or GED is required.
• At least 2 years of administrative or office support experience is required.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and comply with HIPAA.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Assist with new client intake and maintain accurate client records.
• Coordinate caregiver schedules and assist with staffing needs.
• Prepare onboarding paperwork for new employees.
• Maintain personnel and client files in accordance with HIPAA and agency policies.
• Assist with payroll preparation and timesheet collection.
• Order office supplies and maintain office organization.
• Prepare reports, letters, and other administrative documents.
• Assist with compliance documentation for state regulations and agency accreditation.
• Schedule meetings, interviews, and training sessions.
• Communicate with clients, families, caregivers, and community partners.
• Provide general administrative support to agency leadership.

Skills

Organization

Communication

Customer Service

Time Management

Attention to Detail

Problem Solving

Microsoft Office

Data Entry

Scheduling

Record Management

Multitasking

Professionalism

Education

High school diploma or GED

Associate's degree in Business Administration, Healthcare Administration, or related field

Tools

Microsoft Office

Job description

Essential Angel Care is seeking an Administrative Assistant in Suffolk, VA to support daily operations for a growing home care agency. This part-time, hourly role focuses on scheduling, client intake, caregiver onboarding, record management, and communication with clients, families, and staff.

Ideal candidates have at least 2 years of office support experience, strong organizational skills, and proficiency in Microsoft Office.