Healthcare Administrative Assistant – Community Impact

RPMGlobal; Salem (OR); On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Profit sharing

403(b) retirement plan

PTO and holidays

Job summary

Lancaster Family Health Center in Salem, OR is seeking an Administrative Assistant to provide confidential support to the supervisor and staff. You will handle calls, mail, scheduling, timecards, and filing, while maintaining organization and independent judgment in day-to-day activities.

The role requires a high school diploma or GED and at least one year of office experience, with preference for more. Proficiency in Word/Excel and strong organizational skills are essential.

Qualifications

• High School Diploma or GED.
• One year of office experience.
• Two years of complex office experience preferred.
• Typing quickly and accurately.
• Proficient in Word and Excel.
• Highly organized and accountable.
• Ability to exercise independent judgment and discretion.

Responsibilities

• Provide confidential administrative support to the supervisor and staff.
• Answer and transfer calls as needed.
• Screen calls for supervisor and respond when appropriate.
• Sort and distribute all incoming mail daily.
• Work independently with limited direction to complete tasks.
• Record absent/tardy information and update daily attendance log.
• Maintain an updated, accessible filing system.
• Prepare and distribute monthly provider schedules on-site and on-call to staff and hospitals.
• Ensure timely processing of staff timesheets and coordinate with payroll.
• Attend meetings and prepare agendas; take and distribute minutes.
• Assist supervisor with day-to-day activities and maintain reports.
• Compose, edit, and proof correspondence and documents.
• Maintain conference room schedules and prepare facilities.
• Assist with patient complaints and community liaison tasks.
• Arrange travel for supervisor and staff as needed.
• May travel to other sites and handle bank deposits.
• Perform other duties as assigned.

Skills

Administrative support

Time management

Phone screening

Document handling

Microsoft Word

Microsoft Excel

Education

High School Diploma or GED

Tools

Word

Excel

Job description

Lancaster Family Health Center in Salem, OR is seeking an Administrative Assistant to provide confidential support to the supervisor and staff. You will handle calls, mail, scheduling, timecards, and filing, while maintaining organization and independent judgment in day-to-day activities.

The role requires a high school diploma or GED and at least one year of office experience, with preference for more. Proficiency in Word/Excel and strong organizational skills are essential.