Administrative Assistant

Lancaster Family Health Center at Lancaster; Salem (OR); On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

Employer-paid health insurance

Profit sharing

403(b) retirement plan

Generous PTO

8 paid holidays

Telemedicine

Job summary

Lancaster Family Health Center in Salem, OR, seeks an Administrative Assistant to provide confidential support to the supervisor and staff. You will manage calls, mail, filing, and scheduling for clinics, with independent work on projects and attendance tracking.

Responsibilities include coordinating timesheets, preparing agendas and minutes, travel arrangements, and handling patient concerns. The role requires typing speed and proficiency in Word/Excel, plus strong organization and discretion.

Qualifications

• High School Diploma or GED.
• One year's office experience.
• Two years' complex office experience and responsibilities preferred.
• Ability to type quickly and accurately.
• Computer knowledge in Word, Excel.
• Ability to be extremely organized and accountable.
• Ability to exercise independent judgment and discretion.
• Ability to supervise and be sensitive to individual needs of staff and patients.
• Ability to work with frequent interruptions.
• Knowledge of medical/dental office operations preferred.

Responsibilities

• Provide confidential administrative support to the direct supervisor and administrative staff.
• Answer calls and transfer calls as necessary.
• Screen calls for the direct supervisor and respond when appropriate.
• Collect, sort, and distribute all incoming mail daily.
• Work independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks.
• Obtain absent/tardy information from supervisors and record it on the daily attendance log.
• Maintain an updated, accessible filing system.
• Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals.
• Ensure timely processing and approval of staff timecards in coordination with departmental supervisors. Distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed. Maintain copies
• Attend all meetings as requested by the direct supervisor.
• Prepare meeting agendas and take, transcribe, and distribute minutes of assigned meetings.
• Assist the direct supervisor with day-to-day activities.
• Maintain reports as requested by the direct supervisor.
• Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor.
• Maintain conference room schedules.
• Ensure meeting facilities are prepared as requested by the direct supervisor.
• Assist with patient complaints and concerns.
• Maintain contact with staff, clinicians, patients, agencies, and members of the community.
• Secure travel arrangements for the direct supervisor and other staff as assigned.
• This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned.
• Performs other duties as assigned.

Skills

Typing speed

Organization

Independent judgment

Discretion

Staff supervision

Handling interruptions

Medical office knowledge

Education

High School Diploma or GED

Tools

Word

Excel

Job description

Position Title: Administrative Assistant

City: Salem

State/Territory: US-OR

Employment Duration: Full time

Offer Relocation: No

Excempt Status: Non-exempt

ID: 17264

Description:

Join our team as an Administrative Assistant at Lancaster Family Health Center on Lancaster Drive in Salem, OR!

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew", for a glimpse into our dedication to our communities, health, and families.

Visit our website at www.yvfwc.com to learn more about our organization.

Position Highlights

• $19.87 - $24.35 DOE with the ability to go higher for highly experienced candidates
• 100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more!

What You’ll Do:

• Provide confidential administrative support to the direct supervisor and administrative staff
• Answer calls and transfer calls as necessary
• Screen calls for the direct supervisor and respond when appropriate
• Collect, sort, and distribute all incoming mail daily
• Work independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks
• Obtain absent/tardy information from supervisors and record it on the daily attendance log
• Maintain an updated, accessible filing system
• Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals
• Ensure timely processing and approval of staff timecards in coordination with departmental supervisors. Distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed. Maintain copies
• Attend all meetings as requested by the direct supervisor
• Prepare meeting agendas and take, transcribe, and distribute minutes of assigned meetings
• Assist the direct supervisor with day-to-day activities
• Maintain reports as requested by the direct supervisor
• Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor
• Maintain conference room schedules
• Ensure meeting facilities are prepared as requested by the direct supervisor
• Assist with patient complaints and concerns
• Maintain contact with staff, clinicians, patients, agencies, and members of the community
• Secure travel arrangements for the direct supervisor and other staff as assigned
• This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned
• Performs other duties as assigned

Qualifications

• High School Diploma or GED
• One year's office experience
• Two years' complex office experience and responsibilities preferred
• Ability to type quickly and accurately
• Computer knowledge in Word, Excel
• Ability to be extremely organized and accountable
• Ability to exercise independent judgment and discretion
• Ability to supervise and be sensitive to individual needs of staff and patients
• Ability to work with frequent interruptions
• Knowledge of medical/dental office operations preferred

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.

Equal employment opportunity, including veterans and individuals with disabilities.

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