Healthcare Administrative Assistant

Leoforce; Los Angeles (CA); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Schedule

Career growth

Job Stability

Job summary

Prestige Hospital System is seeking a highly experienced Consulting Hybrid Healthcare Administrative Coordinator to manage critical administrative tasks in a fast-paced healthcare setting. The role emphasizes coordinating departmental activities, staffing schedules, and timely communication with multiple teams.

The ideal candidate brings 5+ years in healthcare administration, excellent Excel/Outlook skills, and a proven ability to handle multiple priorities with precision.

Qualifications

• Minimum 5 years of experience in healthcare administration.
• At least 1 year of administrative experience in a hospital setting or 2 years in a related field.
• Proficiency in Microsoft Excel and Outlook.
• Excellent communication and organizational skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong attention to detail and prioritize tasks effectively.
• Experience coordinating and managing departmental activities in a fast-paced environment.

Responsibilities

• Monitor and triage incoming emails, ensuring timely responses.
• Assign and enter staff schedules into scheduling platform to cover all shifts.
• Answer incoming calls and provide information as needed.
• Request performance evaluations and distribute to the appropriate manager.
• Communicate staff absences or schedule changes to relevant departments.
• Remind staff of compliance deadlines and ensure these are met.
• Schedule and coordinate departmental meetings, prepare agendas and transcribe minutes.

Skills

Healthcare administration

Communication

Organizational skills

Multitasking

Attention to detail

Staff coordination

Tools

Microsoft Excel

Microsoft Outlook

Job description

Job Description

Experience: Senior Level
Salary: $21 - $31 per hour

Job Details

We are seeking a highly experienced Consulting Hybrid Healthcare Administrative Coordinator who can efficiently manage administrative tasks in a fast-paced healthcare environment. The ideal candidate will have a strong background in healthcare administration, with a focus on coordinating and managing departmental activities. This position requires excellent communication skills, the ability to manage multiple tasks simultaneously, and a keen attention to detail.

Responsibilities:

• Monitor and triage incoming emails, ensuring all communications are promptly and appropriately addressed.
• Assign and enter staff schedules into scheduling platform, ensuring all shifts are adequately covered.
• Answer incoming calls, providing information and assistance as necessary.
• Request performance evaluations for staff and distribute incoming evaluations to the appropriate manager.
• Communicate staff absences or schedule changes to relevant departments.
• Remind staff of upcoming compliance deadlines, ensuring all staff are aware of and meet these deadlines.
• Schedule and coordinate departmental meetings, including preparing and distributing meeting agendas and transcribing meeting minutes.

Qualifications:

• Minimum of 5 years of experience in healthcare administration.
• At least 1 year of administrative experience in a hospital setting or 2 years of administrative experience in a related field.
• Proficiency in Microsoft Excel and Outlook.
• Excellent communication and organizational skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong attention to detail and ability to prioritize tasks effectively.
• Experience in coordinating and managing departmental activities.
• Demonstrated ability to work effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to make decisions quickly and effectively.

Please note that this role is not patient-facing and is not suitable for PSRs, front desk staff, call center representatives, patient access coordinators, claims examiners, or clinically focused coordinators. We are looking for candidates who are true Administrative Coordinators with a strong background in healthcare administration.

A bit about us:

Prestige Hospital System
Advancing new knowledge and improving health outcomes through research

Why join us?

• Competitive compensation
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Flexible Schedule
• Job Stability
• Career growth

If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.

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