Healthcare Admin Support Associate for Chief of Staff

U.S. Department of Veterans Affairs; Harrison (MT); On-site; USD 42,000 - 54,000; Full time

Job summary

The U.S. Department of Veterans Affairs seeks an Administrative Support Assistant to provide essential support to the Chief of Staff service line, ensuring efficient operations and effective communications within the department.

The role involves managing correspondence, preparing reports, maintaining records, and assisting with administrative processes while ensuring compliance with federal policies. Candidates should be detail-oriented, able to work under pressure, and proficient with Word,

Qualifications

• Experience in administrative support and office operations.
• Strong written and verbal communication skills.
• Familiarity with standard federal office software and reporting formats.

Responsibilities

• Provide administrative support to the Chief of Staff and staff, including correspondence and records.
• Assist AO, HSS, and COS line with records management, forms, reports, HR, fiscal and contract management.
• Collaborate with management to address issues and recommend improvements to service line management.
• Serve as backup timekeeper for COS office and COS services; enter timecards and validate entries.
• Organize meetings, prepare agendas, and take minutes; document action items.
• Act as liaison with internal and external stakeholders and maintain excellent customer service.

Skills

Administrative support

Communication

Time management

Detail-oriented

Multitasking

Tools

Microsoft Word

PowerPoint

Microsoft Excel

Adobe Acrobat

Outlook

SharePoint

VISTA

Job description

The U.S. Department of Veterans Affairs seeks an Administrative Support Assistant to provide essential support to the Chief of Staff service line, ensuring efficient operations and effective communications within the department.

The role involves managing correspondence, preparing reports, maintaining records, and assisting with administrative processes while ensuring compliance with federal policies. Candidates should be detail-oriented, able to work under pressure, and proficient with Word,