Healthcare Admin Assistant: Scheduling & Patient Support

Docs, Llc; Clinton Charter Township (MI); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k matching

Life insurance

Employee assistance program

Paid time off

Job summary

DOCS Dermatology Group is seeking an Administrative Assistant to provide essential administrative and operational support for daily office functions. You will coordinate calendars, assist physicians and staff, greet patients, and handle confidential information with discretion.

Ideal candidates have familiarity with medical terminology, strong organization, and proficiency in Microsoft Office. Experience with EMR/EHR systems is a plus, and a professional, compassionate approach is essential.

Qualifications

• Knowledge of medical terminology and healthcare workflows preferred.
• Proficiency in Microsoft Office and familiarity with EMR/EHR systems.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to physicians, clinical staff, and leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Answer and route phone calls, respond to emails, and handle general inquiries
• Prepare and distribute informational packets, including but not limited to surgical charts, new hire packs, certified letters, etc.
• Greet and assist patients, vendors, and visitors in a professional manner
• Maintain accurate records, files, and documentation in compliance with healthcare regulations
• Support office operations including supply management, ordering, and inventory tracking
• Assist with patient scheduling, registration, and insurance verification as needed
• Coordinate internal communications and assist with special projects
• Ensure compliance with HIPAA and patient privacy standards at all times

Skills

Medical terminology

Microsoft Office

Time management

Communication skills

Calendar management

Tools

EMR/EHR systems

Job description

DOCS Dermatology Group is seeking an Administrative Assistant to provide essential administrative and operational support for daily office functions. You will coordinate calendars, assist physicians and staff, greet patients, and handle confidential information with discretion.

Ideal candidates have familiarity with medical terminology, strong organization, and proficiency in Microsoft Office. Experience with EMR/EHR systems is a plus, and a professional, compassionate approach is essential.