Healthcare Admin Assistant – Clinic Support (Yakima)

Yakima Medical-Dental Clinic; Yakima (WA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Profit sharing

403(b) retirement plan

PTO

Job summary

Yakima Medical Dental Clinic in Yakima, WA is seeking an Administrative Assistant to provide confidential support to the supervisor and staff, handling calls, mail, scheduling, and meeting logistics.

The role involves screening calls, maintaining filing systems, preparing clinic schedules, processing timesheets, and travel arrangements as needed. It offers comprehensive benefits and a wage range per DOE.

Qualifications

• High School Diploma or GED.
• One year's office experience.
• Two years' complex office experience and responsibilities preferred.
• Ability to type quickly and accurately.
• Computer knowledge of Word and Excel.
• Ability to be extremely organized and accountable.
• Ability to exercise independent judgment and discretion.
• Ability to supervise and be sensitive to individual needs of staff and patients.
• Ability to work with frequent interruptions.
• Knowledge of medical/dental office operations preferred.

Responsibilities

• Provide confidential administrative support to the direct supervisor and administrative staff.
• Answer calls and transfer calls as necessary.
• Screen calls for the direct supervisor and respond when appropriate.
• Collect, sort, and distribute all incoming mail daily.
• Work independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks.
• Obtain absent/tardy information from supervisors and record it on the daily attendance log.
• Maintain an updated, accessible filing system.
• Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals.
• Ensure timely processing and approval of staff timecards in coordination with departmental supervisors. Distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed. Maintain copies.
• Attend all meetings as requested by the direct supervisor.
• Prepare meeting agendas and take, transcribe, and distribute minutes of assigned meetings.
• Assist the direct supervisor with day-to-day activities.
• Maintain reports as requested by the direct supervisor.
• Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor.
• Maintain conference room schedules.
• Ensure meeting facilities are prepared as requested by the direct supervisor.
• Assist with patient complaints and concerns.
• Maintain contact with staff, clinicians, patients, agencies, and members of the community.
• Secure travel arrangements for the direct supervisor and other staff as assigned.
• This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned.
• Performs other duties as assigned.

Skills

Typing speed

Organization

Independent judgment

Discretion

Supervisory sensitivity

Multitasking

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Yakima Medical Dental Clinic in Yakima, WA is seeking an Administrative Assistant to provide confidential support to the supervisor and staff, handling calls, mail, scheduling, and meeting logistics.

The role involves screening calls, maintaining filing systems, preparing clinic schedules, processing timesheets, and travel arrangements as needed. It offers comprehensive benefits and a wage range per DOE.