Health & Welfare Services Administrator

Insperity; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Health & wellness support

Paid volunteer hours

Paid time off

Job summary

Insperity in Houston, TX, seeks an Administrator for Health & Welfare Services to provide confidential administrative support to the VP and department leaders. You will manage calendars, plan meetings, coordinate travel, and handle documents with precision.

The role requires discretion, strong organization, and collaboration with Corporate HR, Facilities, IT, and others to keep operations efficient. On-site, full-time position offering comprehensive benefits.

Responsibilities

• Provides administrative and confidential clerical support to the Vice President, Health & Welfare Services, and designated department leaders, including correspondence, calendar management, meeting coordination, document preparation, and follow-up tracking.
• Manages complex calendars, schedules meetings, reserves conference rooms, coordinates meeting logistics, prepares agendas, gathers materials, and records meeting notes or action items when requested.
• Coordinates timely and cost-effective travel arrangements, prepares related documentation, and supports expense reporting, purchasing, invoice processing, credit card reconciliation, and acquisition activities in accordance with company procedures.
• Screens and prioritizes correspondence, calls, meeting requests, visitors, and other inquiries; handles routine matters independently and directs issues to the appropriate leader, team member, or Insperity department.
• Exercises sound judgment and discretion when handling confidential information, sensitive situations, competing priorities, and requests requiring executive attention.
• Coordinates department onboarding, offboarding, personnel updates, office moves, equipment requests, system access needs, business cards, workspace setup, and related administrative activities in partnership with Corporate HR, Facilities, Communications, Information Technology, and other internal departments.
• Serves as the department point of contact for facilities, office maintenance, conference room needs, supply inventory, equipment needs, and general workplace coordination.
• Supports department communications, training sessions, and education activities.
• Responsible for scheduling vendor meetings, carrier meetings, consultant meetings, and leadership meetings.
• Leads committees for department activities and events, including All Hands meetings, Wellness Expo activities, On the 9th sessions, recognition events, celebrations, and other department or company events.
• Prepares, proofreads, formats, and distributes presentations, reports, communications, meeting materials, spreadsheets, and other documents with strong attention to accuracy, consistency, grammar, and professional presentation.
• Assembles data for special projects, prepares routine reports, performs basic statistical or formula reviews, and conducts high-level quality checks to ensure report accuracy and consistency with prior reporting.
• Supports departmental budget tracking, expense coding, purchasing documentation, approval routing, and other routine reporting or administrative recordkeeping activities.
• Coordinates updates, revisions, and administrative maintenance for department plan

Job description

Insperity in Houston, TX, seeks an Administrator for Health & Welfare Services to provide confidential administrative support to the VP and department leaders. You will manage calendars, plan meetings, coordinate travel, and handle documents with precision.

The role requires discretion, strong organization, and collaboration with Corporate HR, Facilities, IT, and others to keep operations efficient. On-site, full-time position offering comprehensive benefits.