Administrator, Retirement Services

Insperity; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Volunteer hours

Job summary

Insperity is seeking an administrative professional to support Retirement Services leadership, handling contract reviews and AP processing. You will review contracts with the Legal department before uploading to the CSC Matter Management site, process invoices with proper cost coding, and coordinate with internal teams on provisioning and vendor relations.

The role requires 3–5 years in an office environment, strong communication skills, and the ability to travel up to 5% of the time.

Qualifications

• Associate's Degree is preferred.
• Three to five years office environment experience is required.
• Exceptional verbal and written communication skills.
• Communicating well over the phone is a requirement.
• Familiar with standard office equipment and computer software including Microsoft Office (or related), and database software programs.
• Maintains effective work relations with those encountered in the course of employment, familiar with modern office methods, practices, procedures and equipment, as well as filing systems.
• Excellent organizational and time management skills.
• Travels: Yes, up to 5 % of time

Responsibilities

• Provides administrative support for designated Retirement Services leadership team members.
• Ensures all customer contracts undergo review and approval from Insperity Legal department prior to uploading into the CSC Matter Management Web site.
• Reviews all incoming accounts payable invoices to ensure accurate billing information and cost coding is applied. Obtains second level approvals as required.
• Works with appropriate internal departments on employee provisioning, moves, equipment requests, etc.
• Manages certain vendor relationships, such as print vendors.
• Assists with other product line reporting as required.
• Responsible for order fulfillment for box orders received and fulfilled through Kingwood facility.
• Completes special projects as assigned.
• Coordinates department’s Community Involvement and interfaces with Insperity staff as needed.

Skills

Verbal communication

Written communication

Phone communication

Time management

Organization

Education

Associate's Degree

Tools

Microsoft Office

Database software

Job description

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We’ve earned recognition time and again as a top place to work-named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

• Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.
• Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.
• Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

SUMMARY

This position is responsible for focusing on a wide variety of disparate functional areas including contract administration, accounts payable, etc. Also responsible for managing, communicating, and implementing various Retirement Services policies, directives, and tasks.

RESPONSIBILITIES

• Provides administrative support for designated Retirement Services leadership team members.
• Ensures all customer contracts undergo review and approval from Insperity Legal department prior to uploading into the CSC Matter Management Web site.
• Reviews all incoming accounts payable invoices to ensure accurate billing information and cost coding is applied. Obtains second level approvals as required.
• Works with appropriate internal departments on employee provisioning, moves, equipment requests, etc.
• Manages certain vendor relationships, such as print vendors.
• Assists with other product line reporting as required.
• Responsible for order fulfillment for box orders received and fulfilled through Kingwood facility.
• Completes special projects as assigned.
• Coordinates department’s Community Involvement and interfaces with Insperity staff as needed.

QUALIFICATIONS

• Associate's Degree is preferred.
• Three to five years office environment experience is required.
• Exceptional verbal and written communication skills. Communicating well over the phone is a requirement.
• Familiar with standard office equipment and computer software including Microsoft Office (or related), and database software programs.
• Maintains effective work relations with those encountered in the course of employment, familiar with modern office methods, practices, procedures and equipment, as well as filing systems.
• Excellent organizational and time management skills.
• Travels: Yes, up to 5 % of time

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.