Health Unit Administrative Specialist

Mlhealth; Onamia (MN); On-site; USD 38,000 - 48,000; Full time

Job summary

Mille Lacs Health System is seeking a Health Unit Coordinator to provide administrative and clerical support on a healthcare unit. You will manage patient charts, process orders, and coordinate admissions, transfers, and discharges while maintaining HIPAA compliance.

Responsibilities include front-d desk duties, paging, scheduling, and ensuring accurate records and supply management. Day shifts with rotating holidays and a focus on team collaboration are expected.

Qualifications

• Excellent communication skills across disciplines and at various levels.
• Ability to work in a team setting.
• Attention to detail, organization, and prioritization skills.
• Computer skills including Word and Excel.
• Clerical skills and knowledge of medical terms.

Responsibilities

• Assist with patient chart and documentation management, ensuring proper labeling and chart accuracy.
• Process provider orders using the specified system and confirm unprocessed items with staff.
• Maintain and organize specialty charts and admission documents; update face sheets as needed.
• Support admissions, transfers, and discharges with accurate information and documentation.
• Handle front-desk tasks: greeting, phones, paging, and updating on-call schedules.
• Maintain unit supplies, restock nourishment areas, and ensure ED copies are current.
• Support staffing and scheduling by filling out and reviewing shift rosters and Dayforce entries.
• Respond to emergencies and safety drills, and monitor alarms and security systems.
• Maintain HIPAA compliance and general confidentiality; support ED HUC team during high census.

Skills

Communication

Teamwork

Attention to detail

Medical terms

Computer literacy

Tools

Word

Excel

Job description

Mille Lacs Health System is seeking a Health Unit Coordinator to provide administrative and clerical support on a healthcare unit. You will manage patient charts, process orders, and coordinate admissions, transfers, and discharges while maintaining HIPAA compliance.

Responsibilities include front-d desk duties, paging, scheduling, and ensuring accurate records and supply management. Day shifts with rotating holidays and a focus on team collaboration are expected.