Health Services Administrative Assistant

Friendly Senior Living; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare provider is seeking a Health Services Administrative Assistant to support nursing leadership with various administrative tasks. The role requires excellent organization, communication skills, and proficiency in Microsoft Office. Candidates should have 2-5 years of relevant experience and an A.A.S. degree. This position offers opportunities for growth in a supportive environment.

Qualifications

• 2-5 years of relevant experience.
• Good interpersonal skills.
• Ability to work independently.

Responsibilities

• Support nursing leadership with administrative tasks.
• Manage calendars, meetings, and appointments.
• Maintain confidentiality in accordance with HIPAA.

Skills

Organization

Communication

Time Management

Education

A.A.S. degree

Tools

Microsoft Office

Job description

Position: Health Services Administrative Assistant

Location: Rochester, NY

Job Id: 209

# of Openings: 1

Compensation: We consider various factors to determine your salary, including your job family, level, skills, experience, training, and accomplishments. Pay decisions are guided by our financial means and internal benchmarks. We strive to offer competitive pay and benefits aligned with our philosophy. The salary range reflects similar positions, but your actual compensation will depend on your unique skills and other criteria. FSL is committed to providing growth opportunities, an inclusive culture, and additional perks.

Position Summary

The Health Services Administrative Assistant will handle clerical, secretarial, and receptionist duties for the Director of Health Services and Nursing Administration. They will operate with initiative and independent judgment.

Essential Job Functions:

• Support nursing leadership with administrative tasks.
• Manage calendars, meetings, and appointments.
• Prepare correspondence, reports, agendas, and presentations.
• Assist with staffing schedules and timekeeping in absence of the Nursing Scheduler.
• Maintain confidentiality in accordance with HIPAA and policies.
• Record minutes and coordinate departmental meetings.
• Handle phone calls and direct messages.
• Act as a liaison between nursing and other hospital departments.
• Order and maintain office and nursing supplies.
• Coordinate appointments and scan consult notes as needed.
• Communicate professionally with staff, residents, and families.
• Maintain logs and reports for audits and inspections.
• Perform additional administrative duties as assigned.

Expectations of the Position:

• Dependability and punctuality for scheduled shifts.
• Willingness to work overtime and weekends as needed.
• Excellent organization and time management.
• Strong communication skills.
• Proficiency in Microsoft Office.
• Ability to prioritize tasks under deadlines.
• Reliable transportation.
• Professional appearance and service-oriented demeanor.
• Adherence to organizational policies.

Qualifications:

2-5 years of relevant experience, A.A.S. degree, good interpersonal skills, ability to work independently.

Conditions of Employment:

Work in a well-lit, home-like nursing home setting. Must meet health requirements and be able to perform essential functions, with accommodations if necessary.

Physical Requirements:

Refer to Physical Requirements form. May be required to assist in emergencies.

This job description is not exhaustive and may be revised. Employees may perform other duties as required, and employment can be terminated at any time by either party.