Executive Assistant

King Aerospace; Town of Texas, Addison (WI, IL); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an experienced Executive Assistant to support the President and manage various administrative tasks. This role requires strong organizational skills, the ability to multi-task, and a high level of confidentiality. The ideal candidate will have a Bachelor's degree and at least four years of experience supporting senior management. Responsibilities include coordinating communications, preparing documents, and managing schedules. Occasional travel may be required.

Qualifications

• Minimum of 4 years' experience as an Executive Assistant reporting directly to senior management.
• Ability to manage priorities to meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate executive communications, including taking calls and responding to emails.
• Prepare internal and external corporate documents.
• Schedule meetings and manage travel itineraries.

Skills

Writing

Interpersonal Skills

Organizational Skills

Attention to Detail

Multi-tasking

Education

Bachelor's Degree in business or related degree

Job description

Job Details

Experienced Home Office - Addison, TX Full Time Not Specified Level Job Location Position Type Education Level

Up to 25% Day Admin - Clerical Travel Percentage Job Shift Job Category

Description

POSITION SUMMARY:

Responsible for supporting the President performing a number of administrative duties including general support for the office staff. This role will interact with all levels of the organization, customers and vendors, and will be expected to multi-task, prioritize, and maintain a strict level of confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

1. Coordinate executive communications, including taking calls, responding to emails, and interfacing with customers.


2. Prepare internal and external corporate documents.


3. Schedule meetings and manage travel itineraries.


4. Arrange corporate events including off-site and vendor appreciation activities.


5. Maintain an organized filing system of both paper and electronic documentation.


6. Calendar management for both personal and professional obligations ensuring all commitments and deliverables are met.


7. Flexibility and willingness to perform a variety of duties depending upon shifting needs of the company.


8. Maintain office supply inventory supporting the home office.


9. Responsible for all other duties as assigned.

Qualifications

EDUCATION/EXPERIENCE/QUALIFICATIONS:

• Bachelor's Degree in business or related degree (Preferred)


• Minimum of 4 years' experience as an Executive Assistant reporting directly to senior management


• Strong writing and interpersonal skills


• Excellent organizational skills, attention to detail and ability to multi-task


• Ability to manage priorities to meet deadlines in fast-paced environment

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Based out of the KA home office, occasional travel as required.


• The employee must occasionally lift and/or move up to 10 pounds.