Health Secretary

Independence School District; Independence (MO); On-site; USD 32,000 - 44,000; Full time

Job summary

The Independence School District is seeking a Health Services Office Personnel to provide skilled office operations for its Health Services Programs. The role ensures health screenings, wellness policies, and activities are carried out efficiently.

Responsibilities include managing office tasks, customer service, recordkeeping, budgeting assistance, and coordinating health events, under the Director of Health Services. CPR/First Aid and strong communication are essential.

Qualifications

• Requires high school diploma; secretarial training preferred.
• Experience as receptionist/secretary preferred.
• Proficient in Microsoft Office.
• Typing/keyboarding skills required.
• Excellent communication and interpersonal skills.
• CPR and First Aid certification required.
• Able to lift 20–30 pounds and reposition up to 150 pounds.
• Experience in school or public health preferred.

Responsibilities

• Performs various office management tasks.
• Operates computers, copiers, office machinery and equipment with a high degree of skill.
• Responds in a timely manner to informational requests.
• Assists Director of Health Services with budgeting, requisition and bookkeeping tasks.
• Maintains records and reports necessary to document health service goals.
• Orders materials and supplies as requested by Director of Health Services.
• Assists in clinics during times of short staffing.
• Maintains daily clinic logs of visits to health clinic by student or staff.
• Compiles and submits weekly/monthly reports as determined by the Director.
• Maintains confidentiality per HIPAA and FERPA guidelines.
• Performs other duties as assigned.

Skills

Typing

Communication

Interpersonal skills

Confidentiality

CPR/First Aid

Education

High school diploma or equivalent

Secretarial training or college work preferred

Tools

Microsoft Office

Job description

12-month position

Level 2 Pay

Qualifications

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required: Microsoft Office
• Typing and/or keyboarding skills required
• Excellent communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• CPR and First Aid certification, required
• Experience in school or public health, preferred
• Able to comfortably lift twenty (20) to thirty (30) pounds and reposition weight up to one hundred and fifty (150) pounds

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required: Microsoft Office
• Typing and/or keyboarding skills required
• Excellent communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• CPR and First Aid certification, required
• Hepatitis B Vaccine series
• Experience in school or public health, preferred
• Able to comfortably lift twenty (20) to thirty (30) pounds and reposition weight up to one hundred and fifty (150) pounds

Fair Labor Standards Act Status: Non-Exempt

Reports To

Director of Health Services

Job Goal

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's Health Services Programs. Ensure completion of health screenings, wellness policies, and activities

Performance Responsibilities For Health Services Office Personnel

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Performs duties to achieve high levels of customer service
  • Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  • Deals courteously with visitors, parents, students, and staff
  • Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  • Represents self, school and District positively
• Responds in a timely manner to informational requests
• Assists Director of Health Services with tasks associated with budgeting, requisition and bookkeeping tasks
• Assists Health Services in maintaining records and reports necessary to document achievement in Health Service goals and objectives
• Orders materials and supplies as requested by Director of Health Services
• Assists in clinics during times of short staffing
• Maintains accurate daily clinic logs of visits to health clinic by student or staff
• Compiles and submits weekly/monthly reports as determined necessary by the Director of Health Services
• Available for all clinics in time of need or disease outbreak situations
• Assists in organizing and implementing health fairs and educational events
• Maintains confidentiality according to HIPAA and FERPA guidelines
• Performs other duties as assigned

Terms Of Employment

Health Services Secretaries will be employed for ten, eleven, or twelve-month positions. The salary and work year will be established annually by the Board of Education.

Evaluation

Performance of this job will be evaluated by the Director of Health Services, using the Independence School District Performance Based Evaluation Office Personnel.