Administrative Assistant Student Services

Boone County Schools; Florence (KY); On-site; USD 21,000 - 28,000; Full time

Job summary

Boone County Schools is seeking an Administrative Assistant for Student Services to support the Executive Director and district staff. The role requires strong secretarial skills, confidentiality, and the ability to manage multiple tasks with accuracy.

Responsibilities include developing informational materials, coordinating data, handling communications, and assisting with federal program materials and events. A consistent, professional approach is essential to success in this role.

Qualifications

• Must have a high school diploma or GED.
• Ability to read and follow written directions.
• Three years of increasingly responsible secretarial and clerical experience.
• Typing speed of 55 wpm.
• Specialized skills in filing, telephone and computer operation.
• Excellent oral and written communication.
• Demonstrated competence in correspondence and confidentiality.

Responsibilities

• Be familiar with and follow written statutes, policies, procedures and directions from supervisor related to job responsibilities.
• Assist in developing informational materials (brochures, flyers, posters) concerning federal programs and their functions.
• Compose written correspondence and reports as directed by supervisor.
• Assimilate and distribute informational materials to schools and community.
• Type and disseminate handbooks, meeting information, and communications between Student Services and schools/community.
• Assist in gathering, correlation and distribution of data.
• Coordinate nondiscrimination materials distribution.
• Maintain equity documentation.
• Perform routine office duties: typing, filing, telephone, mail, scheduling, etc.
• Place and receive telephone calls and maintain a telephone log.
• Compile and complete annual child count and Civil Rights data; Declarations of Participation.
• Coordinate special projects, events and assignments as directed by supervisor.
• Maintain grievance procedure file and Project Special Child file.
• Assist administrators, teachers, parents and community with questions regarding federal programs & Student Services.
• Perform other duties as requested by supervisor.

Skills

Reading directions

Typing 55 wpm

Oral and written communication

Confidentiality

Filing, telephone & computer ops

Handling pressure & changing tasks

Interacting with staff & community

Attention to detail

Education

High school diploma or GED

Tools

General office software

Job description

TITLE: Administrative Assistant Student Services

QUALIFICATIONS:

1. Has a high school diploma or G.E.D. certificate
2. Has the ability to read and follow written directions
3. Has three years of increasingly responsible secretarial and clerical experience
4. Has the ability to type at a skill level of 55 words per minute
5. Has specialized skills in filing, telephone and computer operation
6. Has the ability to communicate effectively both orally and in writing
7. Has demonstrated competence in correspondence and respect for confidentiality
8. Has prior experience or education that indicates an ability to handle pressure and deal with changing tasks and time schedule
9. Has demonstrated the ability or potential to relate to and work effectively with staff and community

REPORTS TO: Executive Director Student Services

JOB GOAL: To assist the Executive Director Student Services so that he/she may devote maximum attention to the central problems of education and educational administration.

PERFORMANCE RESPONSIBILITIES:

1. Be familiar with and follow written statutes, policies, procedures and directions from supervisor related to job responsibilities
2. Assist in the development of informational materials (brochures, flyers, posters, etc.)Concerning federal programs and their functions
3. Compose written correspondence and reports as directed by supervisor
4. Assimilate and distribute informational materials to schools and community
5. Type and disseminate handbooks, meeting information, in-service material and communications between Student Services office, schools and community
6. Assist in gathering, correlation and distribution of data
7. Facilitate the distribution of nondiscrimination materials
8. Maintain equity documentation
9. Perform routine office duties of typing, filing, telephone, mail, scheduling correspondence, etc.
10. Place and receive telephone calls and maintain telephone log
11. Compile and complete annual child count data
12. Compile and complete Civil Rights data
13. Compile and complete Declarations of Participation
14. Coordinate special projects, events and assignments as directed by supervisor
15. Maintain grievance procedure file
16. Maintain Project Special Child file
17. Assist administrators, teachers, parents and community with questions regarding federal programs & Student Services
18. Perform other duties consistent with the position assigned as may be requested by the supervisor

TERMS OF EMPLOYMENT:

• Hourly (Grade 10)
• 8 hrs. per day
• 40 per wk.
• 246 days
• 12 months
• Board approved 5-10-01