Health Office Secretary (TH)

Oswego Community Unit School District 308; Oswego Township (IL); Sur place; USD 18 000 - 25 000; Plein temps

Résumé du poste

Oswego Community Unit School District 308 is seeking a Health Office Secretary to support the Health Services Team and assist Building Nurses in daily operations. This temporary, on-site role involves managing medical paperwork, entering student health data, coordinating screenings, answering calls, and helping with routine clerical tasks as directed by the principal and nurse.

Strong organizational skills, confidentiality, and effective communication are essential, as is the ability to use

Qualifications

• Ability to maintain confidentiality of student and staff information.
• Strong organizational skills with excellent follow-through.
• Proficient written and verbal communication.
• Ability to lift up to fifteen pounds as required.
• Professional demeanor when interacting with students, families and staff.

Responsabilités

• Collect and track all medical paperwork for students (physicals, immunization records, dental and vision exams, etc.).
• Enter pertinent medical information for each student in the School Information System.
• Create and maintain spreadsheets with student demographics on dental and vision records for state reporting.
• Schedule and assist with Vision and Hearing screenings.
• Assist the Building Nurse with student visits (triage, preparing ice packs, escorting students).
• Assist in non-Health Office tasks as assigned by the principal.
• Help maintain a log of student visits to the Health Office.
• Supervise students in the Health Office as needed.
• Answer Health Office calls and contact parents per nurse directives.
• Prepare and mail letters or forms from the Health Office.
• Assist with any other tasks directed by the Building Nurse or principal.

Connaissances

Confidentiality

Multitasking

Written and verbal communication

Professional conduct

Relationship building

Data entry & technology

Health office procedures

Outils

Google Sheets

Google Docs

Description du poste

Frontline Applicant Tracking - Community Unit School District No. 308

COMPENSATION: $15.75 Per Hour

BARGAINING UNIT PARTICIPATION: As this is a temporary position, it is exempt from bargaining unit participation.

GENERAL DESCRIPTION: Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks (such as providing a band-aid, determining order in which students need to be seen, or document nurse interactions per nurse direction) may be required.

DUTIES:

• Collecting and tracking all Medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
• Entering all pertinent medical information for each student in the School Information System.
• Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes.
• Scheduling and assisting clerically with Vision and Hearing screenings.
• Assisting the Building Nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office)
• Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
• Helps maintain a log of student visits to the Health Office.
• Supervises any students in the Health Office, especially in the event the Building Nurse has to attend to a medical situation elsewhere.
• Answering the Health Office Phone, taking messages, contacting parents per Building Nurse directives.
• Preparing and mailing out any letters or forms from the Health Office
• Assisting the Building Nurse with any other tasks (Non- treatment related) that may be needed.

QUALIFICATIONS

• Required
  • Ability to honor confidentiality expectations of the school and nurse's office
  • Ability to multitask in a way that is organized and with excellent follow-through
  • Ability to communicate effectively both verbally and in writing.
  • Ability to lift up to fifteen pounds.
  • Ability to conduct themselves in a professional manner at all times.
  • Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
  • Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately
  • Ability to organize and maintain confidential student information and records.
  • Enjoys interacting with students and their families as well as the school staff
• Preferred
  • Google Suites Knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets)
  • Data entry experience
  • Bilingual