Health Office Secretary (BH)

Oswego Community Unit School District 308; Illinois; On-site; USD 18,000 - 25,000; Full time

Job summary

Community Unit School District No. 308 is seeking a Health Office Secretary to provide clerical support to the Health Services Team. The role includes handling medical paperwork, entering data in the SIS, and assisting the Building Nurse with student visits and screenings.

The position is temporary, pays $15.75 per hour, and requires confidentiality, accuracy, and strong communication. Additional clerical duties may be assigned by the principal.

Qualifications

• Ability to honor confidentiality expectations of the school and nurse's office.
• Ability to multitask in a well-organized, with strong follow-through.
• Effective written and verbal communication.
• Lift up to fifteen pounds and maintain professional conduct.
• Ability to organize confidential student information and records.

Responsibilities

• Collect and track all medical paperwork for students (physicals, immunizations, exams).
• Enter medical information into the School Information System.
• Create and maintain spreadsheets with student demographics for state reporting.
• Schedule and assist with Vision and Hearing screenings.
• Assist the Building Nurse with student visits and triage as needed.
• Support non-health tasks assigned by the principal.
• Maintain a log of student visits to the Health Office.
• Supervise students in the Health Office during health-related events.
• Answer the Health Office phone, take messages, contact parents as directed.
• Prepare and mail letters or forms from the Health Office.

Skills

Confidentiality

Multitasking

Communication

Professional demeanor

Interpersonal skills

Tech proficiency

Data entry

Bilingual

Tools

Google Sheets

Job description

Frontline Applicant Tracking - Community Unit School District No. 308

COMPENSATION: $15.75 Per Hour
BARGAINING UNIT PARTICIPATION: As this is a temporary position, it is exempt from bargaining unit participation.
GENERAL DESCRIPTION: Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks (such as providing a band-aid, determining order in which students need to be seen, or document nurse interactions per nurse direction) may be required. Responsibilities include, but are not limited to:
DUTIES:

• Collecting and tracking all Medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
• Entering all pertinent medical information for each student in the School Information System.
• Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes.
• Scheduling and assisting clerically with Vision and Hearing screenings.
• Assisting the Building Nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office)
• Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
• Helps maintain a log of student visits to the Health Office.
• Supervises any students in the Health Office, especially in the event the Building Nurse has to attend to a medical situation elsewhere.
• Answering the Health Office Phone, taking messages, contacting parents per Building Nurse directives.
• Preparing and mailing out any letters or forms from the Health Office
• Assisting the Building Nurse with any other tasks (Non- treatment related) that may be needed.

QUALIFICATIONS:

• Required
  • Ability to honor confidentiality expectations of the school and nurse's office
  • Ability to multitask in a way that is organized and with excellent follow-through
  • Ability to communicate effectively both verbally and in writing.
  • Ability to lift up to fifteen pounds.
  • Ability to conduct themselves in a professional manner at all times.
  • Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
  • Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately
  • Ability to organize and maintain confidential student information and records.
  • Enjoys interacting with students and their families as well as the school staff
• Preferred
  • Google Suites Knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets)
  • Data entry experience
  • Bilingual

Postings current as of 11/6/2026 7:47:35 AM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact District 308 directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.