Health Office Secretary (BH)

Sd308; Illinois; In loco; USD 18.000 - 25.000; Part-time

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Sd308 is seeking a Health Office Secretary in Illinois to provide clerical support to Building Nurses. Responsibilities include handling medical paperwork, data entry into the student information system, and assisting with screenings.

The role requires confidentiality, professionalism, and the ability to multitask in a school setting. Primary duties include scheduling, logging student visits, and helping with non-health tasks as assigned by the principal.

Competenze

• Confidentiality is essential for handling student records.
• Must multitask with strong follow-through.
• Excellent written and verbal communication is required.
• Ability to lift up to 15 pounds.
• Maintain a professional demeanor at all times.
• Ability to organize and enter student information electronically.
• Maintain confidential student records accurately.
• Google Workspace knowledge is a plus; bilingualism is preferred.

Mansioni

• Collect and track all medical paperwork for students.
• Enter medical information into the School Information System.
• Create and maintain spreadsheets for state reporting of dental/vision records.
• Schedule and assist with Vision and Hearing screenings.
• Assist the Building Nurse with student visits and triage.
• Support other duties as assigned by the principal.
• Maintain a log of student visits to the Health Office.
• Supervise students in the Health Office as needed.
• Answer the Health Office phone and take messages.
• Prepare and mail letters or forms from the Health Office.
• Assist with non-treatment tasks as needed.

Conoscenze

Confidentiality

Multitasking

Communication

Professionalism

Data entry

Record keeping

Tech proficiency

Student interaction

Bilingual

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COMPENSATION: $15.75 Per Hour

BARGAINING UNIT PARTICIPATION: As this is a temporary position, it is exempt from bargaining unit participation.

GENERAL DESCRIPTION: Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks (such as providing a band-aid, determining order in which students need to be seen, or document nurse interactions per nurse direction) may be required. Responsibilities include, but are not limited to:

• Collecting and tracking all Medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
• Entering all pertinent medical information for each student in the School Information System.
• Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes.
• Scheduling and assisting clerically with Vision and Hearing screenings.
• Assisting the Building Nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office)
• Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
• Helps maintain a log of student visits to the Health Office.
• Supervises any students in the Health Office, especially in the event the Building Nurse has to attend to a medical situation elsewhere.
• Answering the Health Office Phone, taking messages, contacting parents per Building Nurse directives.
• Preparing and mailing out any letters or forms from the Health Office
• Assisting the Building Nurse with any other tasks (Non- treatment related) that may be needed.

QUALIFICATIONS:

• Required
  • Ability to honor confidentiality expectations of the school and nurse's office
  • Ability to multitask in a way that is organized and with excellent follow-through
  • Ability to communicate effectively both verbally and in writing.
  • Ability to lift up to fifteen pounds.
  • Ability to conduct themselves in a professional manner at all times.
  • Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
  • Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately
  • Ability to organize and maintain confidential student information and records.
  • Enjoys interacting with students and their families as well as the school staff
• Preferred
  • Google Suites Knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets)
  • Data entry experience
  • Bilingual