Health Information & EHR Compliance Coordinator

Diversicare Healthcare Services, LLC; Boaz (AL); On-site; USD 48,000 - 62,000; Full time

Job summary

Diversicare is seeking a Health Information Management Coordinator to manage active medical records, ensure accurate audits, and educate staff on Electronic Health Records while maintaining privacy and regulatory compliance. You will support privacy initiatives and contribute to a culture of accuracy and accountability across the center.

You will collaborate with the IT department, participate in quality improvement activities, and maintain organized electronic and hybrid records for residents,

Qualifications

• Proficient in electronic health records and health information systems/applications.
• Ability to compile, interpret and utilize statistical and clinical data.
• Knowledgeable of legal aspects of documentation and medical terminology.
• Knowledgeable of regulatory and compliance practices, specific to state and federal requirements, related to health information.
• Knowledgeable of privacy and security regulations related to confidentiality, access, and release of information practices.
• Basic working knowledge of ICD-10 coding processes and maintains skills related to future updated classification systems versions.

Responsibilities

• Closely oversees and audits medical records for new admissions/readmissions and maintains the clinical record throughout the resident’s entire stay within the center.
• Oversees the transcription of physician’s orders for completeness and accuracy
• Communicates with the company IT Department and is the center representative regarding electronic equipment and/or repair need(s).
• Provides education of team members on the Electronic Health Record upon hire and as needed.
• Active participant in center’s Quality Improvement Program Committee, Clinical Start Up, Daily Business Meetings, Care Management Meeting, and any other area which benefits from the findings of record review activities
• Audits records for omissions/discrepancies and initiates and participates in follow-up involving the relevant Department Head/Managers, Licensed Nurses and provides review results to center Administrator and Quality Improvement Process Committee for improvement opportunities as necessary
• Maintains electronic and hybrid clinical records for all patients/residents in an organized manner.
• Upholds the confidentiality of the patient/resident records to protect the sensitive information contained within.
• Managing and retrieving patient/resident records and release to authorized company personnel only.
• Reviews resident clinical records to verify established core data record set contains, at minimum, resident identifiable information, demographic information, diagnosis, treatment, and results of treatment.
• Maintains separate files for active, thinned and discharged resident hybrid records in an organized fashion, for security and ease of retrieval.
• Within 24 hours (or upon return from weekend, holidays or afterhours) of resident discharge or death, retrieves all records; initiates the process of placing hybrid record files in order and reviews electronic and hybrid records for completeness; routes deficient findings to appropriate staff member with follow-up to ensure completeness of records; reports deficient findings to the center Administrator.
• Addresses requests for clinical records and submits to the Corporate Compliance department within a timely manner while maintaining records confidentiality.
• Oversight of storage and destruction of records, according to the Record Retention/Destruction processes, and maintains log of destroyed records.
• Participates in the center’s Denials Management processes and is actively involved in records review with retrieval of supporting documentation as necessary.

Skills

EHR systems

Clinical data analysis

Medical terminology

Regulatory compliance

Privacy & security

ICD-10 coding

Job description

Diversicare is seeking a Health Information Management Coordinator to manage active medical records, ensure accurate audits, and educate staff on Electronic Health Records while maintaining privacy and regulatory compliance. You will support privacy initiatives and contribute to a culture of accuracy and accountability across the center.

You will collaborate with the IT department, participate in quality improvement activities, and maintain organized electronic and hybrid records for residents,