Health Information Assistant: Patient Records & Admissions

Monarch Healthcare Management; Minneapolis (MN); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

UKG Wallet - get paid the next day!

Free Single Medical Insurance

Loan reimbursement.

Scholarship Opportunities

Paid Time Off – Vacation Time

401 (k) with annual contribution match

Referral bonuses

Career path to other positions within…

Job summary

Monarch Healthcare Management is seeking a Health Information Assistant to maintain accurate medical records for residents and support nursing station operations, ensuring timely documentation and readiness for rounds.

The role coordinates admissions, data entry, chart filing, and coordination of appointments, labs, and transportation, while handling phones and assisting families in a fast-paced, compliant environment.

Qualifications

• Must have high school diploma or equivalent.
• Knowledge of medical terminology required.
• Experience in long-term care or healthcare settings.
• Experience as health office secretary; training in medical records; familiarity with coding.
• Understanding regulations, documentation requirements and legal issues.

Responsibilities

• Maintain accurate, organized medical records for residents and support nursing station operations.
• Coordinate resident admissions by preparing charts, forms and data entry.
• Manage daily filing, chart thinning, and completeness checks.
• Monitor physician orders and clinical documentation for timely signatures and rounds readiness.
• Schedule appointments, labs, transportation, and record vital signs.
• Answer phones, assist families, and keep the nursing station organized and efficient.

Skills

Medical terminology

Healthcare experience

Long-term care experience

Regulations & documentation

Medical records training

Medications knowledge

Coding experience

Office support experience

Education

High School diploma or equivalent

Job description

Monarch Healthcare Management is seeking a Health Information Assistant to maintain accurate medical records for residents and support nursing station operations, ensuring timely documentation and readiness for rounds.

The role coordinates admissions, data entry, chart filing, and coordination of appointments, labs, and transportation, while handling phones and assisting families in a fast-paced, compliant environment.