Health Committee Clerk

The Maryland General Assembly; Annapolis (MD); On-site; USD 25,000 - 34,000; Full time

Job summary

The Maryland General Assembly is seeking a Committee Clerk for a temporary full-time, on-site role in Annapolis, MD. You will support day-to-day committee operations, manage document flow, and ensure timely posting of materials in accordance with legislative rules.

During the legislative session, you will handle high-volume, fast-paced proceedings, coordinate witnesses, and assist with archiving and transition of bills to the House. Proficiency in Microsoft Office is required.

Qualifications

• Entry-level position for 90-day legislative session (January–April).
• On-site in Annapolis, MD.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).

Responsibilities

• Prepare, organize, and distribute bill files and written testimony prior to committee hearings.
• Manage committee phone calls and committee email with late testimony.
• Set up committee room prior to hearings, including Zoom, audio/visual systems, and microphones, and prepare refreshments.
• Administer and monitor the hearing Zoom to ensure virtual witnesses can testify.
• Coordinate and check in-person and virtual witnesses with committee secretary prior to hearings.
• Manage hearing bill timers and operate microphones for smooth proceedings.
• Relay materials and information to delegates and committee staff during hearings.
• Assist with post-voting files to transition bills from committee to the House.
• Assist with end-of-session archiving and preparing for next session.
• Perform additional duties as directed by the Committee Manager or secretary.
• Ability to work in fast-paced, deadline-driven environment during the 90-day session.

Skills

Organization

Communication

Detail-oriented

Tools

Zoom

Microsoft Office

Job description

Role Description

The Committee Clerk is a temporary full-time, on-site position based in Annapolis, MD, supporting the day-to-day operations of legislative committees. The Committee Clerk manages document flow, and ensures timely posting of materials in accordance with legislative rules and procedures. The position requires regular interaction with legislators, staff, stakeholders, and the public to provide information about committee schedules and processes. During the legislative session, the Committee Clerk supports high-volume, fast-paced proceedings and helps ensure that committee work is conducted efficiently and transparently.

Responsibilities

• Prepare, organize, and distribute bill files and written testimony prior to committee hearings.
• Manage committee phone calls and committee email with late testimony.
• Set up committee room prior to hearings, voting sessions, and briefings, including Zoom, audio/visual systems, and member microphones, and prepare refreshments prior to bill hearings.
• Administer and monitor the hearing Zoom to ensure virtual witnesses can testify.
• Coordinate and check in-person and virtual witnesses with committee secretary prior to bill hearings.
• Manage hearing bill timers as well as operate member and witness microphones appropriately to ensure smooth operations during hearings.
• Relay materials and information to delegates and committee staff during hearings as needed.
• Assist with picking up and creating post-voting files to ensure bills can transition smoothly from committee to the House.
• Assist with end-of-session archiving, file boxing, and committee reset for next session.
• Perform additonal administrative duties given by Committee Manager or Committee secretary.
• Ability to work effectively in a fast-paced, deadline-driven environment, especially during the 90-day legislative session.

We are seeking organized, communicative, and detail-oriented candidates for a full-time, entry-level position during the 90-day legislative session (January through April).Candidates must demonstrate flexibility, as workdays may extend beyond regular hours and occasional weekend availability may be required. Vacation time will not be permitted during the legislative session. Applicants should be proficient in Microsoft Office applications, including Outlook, Word, and Excel.

Daily Rate: $158 per day.