Head Start Program Admin & Family Liaison

Grand St Settlement Inc.; New York (NY); On-site; USD 40,000 - 44,000; Full time

Job summary

Grand St Settlement Inc. in Brooklyn, NY, seeks a Program Assistant to support the Head Start program's daily operations. You will provide administrative and clerical assistance to the Site Director and staff, assist with bookkeeping, and manage invoice submission and payment deadlines.

The role requires strong organizational skills, proficiency in Word and Excel, and the ability to work independently and with families and community partners. Schedule is Monday–Friday, with potential variations.

Qualifications

• Associate or BA in Business Administration or related field required.
• Excellent interpersonal skills.
• Able to work independently and collaboratively.
• Well-developed organizational skills and time management.
• Able to maintain internal record-keeping with fiscal collaboration.
• Experience with community resources preferred.
• Ability to build positive relationships with families.

Responsibilities

• Support communication with families, staff and partners; maintain office and classroom supplies.
• Maintain a monthly expenditure spreadsheet documenting program spending; track expenses.
• Organizes receipts and prepares monthly expense summaries for Site Director.
• Maintain budget functions with fiscal department; program/office supply ordering and tracking.
• Assist teachers with classroom admin tasks; translate for visits; assist with bus transportation handling.
• Handle clerical tasks: meeting prep, mail, file organization, greeting parents.
• Track attendance, enrollment, volunteers and in-kind in data systems (Excel, COPA).
• Maintain inventories for janitorial, office and kitchen supplies.
• Develop partnerships in the Brooklyn community.
• Ensure compliance with Head Start standards and health requirements.

Skills

Interpersonal skills

Time management

Independent & collaborative work

Communication

Office administration

Education

Associate or BA in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Grand St Settlement Inc. in Brooklyn, NY, seeks a Program Assistant to support the Head Start program's daily operations. You will provide administrative and clerical assistance to the Site Director and staff, assist with bookkeeping, and manage invoice submission and payment deadlines.

The role requires strong organizational skills, proficiency in Word and Excel, and the ability to work independently and with families and community partners. Schedule is Monday–Friday, with potential variations.