Head Start Administrative Specialist

Grand Street Settlement; New York (NY); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Life insurance

401k plan

Vacation and sick time

Job summary

Grand Street Settlement is seeking a Program Assistant for the Early Childhood Services department, based in Brooklyn. The role supports Head Start program operations by handling administrative tasks, bookkeeping, and invoice processing under the Site Director.

The position emphasizes accurate record-keeping, vendor coordination, and collaboration with fiscal staff to ensure timely payments and compliance with program standards. Monday–Friday schedule with typical 8/9 am starts.

Qualifications

• Associate degree or BA in Business Administration or related field required.
• Excellent oral and written communication skills; some administrative experience preferred.
• Excellent interpersonal skills and ability to work independently and collaboratively.
• Well-developed organizational skills with ability to multi-task and manage time effectively.
• Ability to maintain internal records and use MS Word/Excel; familiarity with data systems (Excel) and tracking.
• Experience with community resources preferred and ability to build partnerships in the Brooklyn community.

Responsibilities

• Support communication with families, staff and community partners; maintain office and classroom supplies.
• Maintain a monthly expenditure spreadsheet documenting program spending and operating expenses.
• Organize receipts and prepare monthly expense summaries for budget monitoring and planning.
• Maintain budget functions in partnership with fiscal department; manage program and office supplies orders; inventory and tracking; travel and expense reports; check requisitions; CACFP/related reports.

Skills

Communication skills

Time management

Teamwork

Microsoft Word

Excel

Bilingual English/Spanish

Education

Associate Degree in Business Administration

BA Degree in Business Administration or related field

Tools

Excel

Word

Job description

Grand Street Settlement is seeking a Program Assistant for the Early Childhood Services department, based in Brooklyn. The role supports Head Start program operations by handling administrative tasks, bookkeeping, and invoice processing under the Site Director.

The position emphasizes accurate record-keeping, vendor coordination, and collaboration with fiscal staff to ensure timely payments and compliance with program standards. Monday–Friday schedule with typical 8/9 am starts.