Head of Operations & Exec Support (Santa Monica)

Apera; Santa Monica (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Benefits package

Job summary

Apera’s Santa Monica HQ seeks an Operations Lead to blend office operations, executive support, HR coordination, and compliance administration, ensuring smooth day-to-day functioning. The role emphasizes proactive problem solving and a willingness to wear multiple hats in a startup-like environment.

The ideal candidate will be highly organized, with strong communication skills and on-site presence most of the week, partnering with the CEO and leadership team to drive efficiency and growth.

Qualifications

• 4+ years in operations, office management, EA support, or people ops (startup or small company preferred).
• Experience supporting senior executives, ideally a CEO or founder.
• Excellent organizational skills and attention to detail.

Responsibilities

• Own day-to-day office management for Santa Monica HQ.
• Manage vendors, supplies, equipment, and facilities issues.
• Coordinate team events, offsites, and onsite meetings.
• Serve as primary contact for visitors and office inquiries.
• Maintain a professional, welcoming, efficient workspace.
• Support CEO calendar, travel, and meetings.
• Triages requests to align CEO time with priorities.
• Prepare meeting agendas and follow-ups for key meetings.
• Handle confidential information with discretion.
• Assist onboarding/offboarding, HR records, and benefits logistics.
• Coordinate performance reviews, training, and culture initiatives.
• Maintain compliance with policies and postings; manage contracts.
• Collaborate with payroll, legal, and accounting for filings.

Skills

Operations management

Office management

Executive support

People operations

Startup experience

Job description

Apera’s Santa Monica HQ seeks an Operations Lead to blend office operations, executive support, HR coordination, and compliance administration, ensuring smooth day-to-day functioning. The role emphasizes proactive problem solving and a willingness to wear multiple hats in a startup-like environment.

The ideal candidate will be highly organized, with strong communication skills and on-site presence most of the week, partnering with the CEO and leadership team to drive efficiency and growth.