Head of Operations

Recruitment Room; San Francisco (CA); On-site; USD 150,000 - 200,000; Full time

Job summary

Recruitment Room seeks a Head of Operations to build operational infrastructure and drive execution across business operations, talent acquisition, customer engagement, and fundraising. Reporting to the founder, the role combines operational ownership with strategic execution in a fast-growing startup environment.

The ideal candidate is a high-agency generalist with strong judgment, effective communication, and the ability to deliver results independently in a loosely structured setting.

Qualifications

• 2–5 years in startup operations, business operations, or a related field.
• Experience in high-performance environments, ideally within a scaling Series A-C startup.
• Demonstrated ability to manage complex projects and coordinate multiple stakeholders independently.
• Strong written and verbal communication skills, incl. ability to produce polished business materials.
• Commercial judgment and the ability to understand technical products, customer needs, and business priorities.

Responsibilities

• Oversee core operational functions including payroll, accounting, insurance, compliance, contracts, and office administration.
• Build talent pipelines and establish efficient recruiting processes.
• Develop investor-focused materials and support fundraising activities.
• Establish internal workflows and scalable processes to improve execution and accountability.
• Partner with founder on high-priority initiatives and drive projects from conception to completion.

Skills

Startup operations

Project management

Communication skills

Commercial judgment

Organization

Education

MBA or equivalent

Job description

Head of Operations

Location: San Francisco, CA (On-site)
Employment Type: Full-time
Experience: 2-5 years
Base Salary: $150,000-$200,000 per year
Equity: 0.5%-0.75%
Visa Sponsorship: Not available

Role Overview

An early-stage AI technology company is seeking a Head of Operations to build its operational infrastructure and drive execution across business operations, talent acquisition, customer engagement, and fundraising.

Reporting directly to the founder, this individual will combine operational ownership with commercial and strategic execution, establishing the systems and processes required for growth. The ideal candidate is a high-agency generalist who exercises sound judgment, communicates effectively, and delivers results independently in an environment with limited structure.

Key Responsibilities

• Business Operations: Oversee core operational functions, including payroll, accounting, insurance, compliance, contracts, office administration, and coordination with legal and financial service providers.

• Talent Operations: Build talent pipelines and establish efficient recruiting processes to support organizational growth.

• Customer Engagement: Develop customer presentations, product one-pagers, and business materials that translate complex technical capabilities into clear commercial value.

• Fundraising Support: Prepare investor presentations, maintain fundraising documentation and data rooms, and coordinate information requests.

• Operational Infrastructure: Establish internal workflows, controls, and scalable processes that improve execution, accountability, and organizational efficiency.

• Strategic Execution: Partner with the founder on high-priority initiatives, identify operational risks, and drive projects from conception through completion.

Required Qualifications

• 2-5 years of experience in startup operations, business operations, or a related field.

• Exposure to high-performance environments, ideally within a scaling Series A-C startup.

• Demonstrated ability to manage complex projects and coordinate multiple stakeholders independently.

• Strong written and verbal communication skills, including the ability to produce polished business and customer-facing materials.

• Commercial judgment and the ability to understand technical products, customer needs, and business priorities.

• Exceptional organization, attention to detail, discretion, and reliability.

• Ability to navigate ambiguity, establish structure from scratch, and deliver results without extensive direction.

• Availability to work on-site in San Francisco, California.

Preferred Background

• Investment banking, private equity, management consulting, venture capital, or startup investing.

• Experience in fundraising operations, financial administration, recruiting, or contract and compliance coordination.

• A transition from finance, consulting, sales, or product into a hands-on operating role.

• MBA or equivalent business education supported by a strong record of execution.

• Experience building internal systems and processes in an early-stage company.

Compensation

• Base salary: $150,000-$200,000 annually.

• Equity: 0.5%-0.75%.

Work Arrangement

Full-time, on-site position in San Francisco, California. Visa sponsorship is not available.