Head of Operations

Warp; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An innovative company is seeking a Head of Operations to streamline processes and enhance productivity. This role involves managing internal workflows, coordinating meetings, and ensuring compliance with deadlines. You'll work closely with the CEO and have the opportunity to shape the operational landscape of a rapidly growing startup. If you're passionate about creating efficient systems and thrive in a dynamic environment, this position offers a unique chance to make a significant impact alongside a talented team in the heart of New York City.

Qualifications

• 2+ years of experience in operations at a high-growth startup.
• Proficiency in managing multiple deadlines and vendors.

Responsibilities

• Manage company calendar and schedule meetings to ensure smooth operations.
• Coordinate all-hands meetings and track action items effectively.

Skills

Operations Management

Project Coordination

Communication Skills

Basic Bookkeeping

Tech Proficiency

Education

Bachelor's Degree

Tools

Notion

Linear

Superhuman

Job description

About Warp

Warp is an automated back-office platform for startups.

Warp lets you set up HR, payroll, and tax compliance for your team in just 10 mins. Using AI Agents, we automate all state tax registrations and filings, monitor for compliance across hundreds of tax jurisdictions, enabling founders to never waste time on HR ops ever again.

We have raised $24M from top investors like Y Combinator, A-Star, Elad Gil, Drew Houston (CEO, Dropbox), Arash Ferdowsi (CTO, Dropbox), Balajis, Kyle Vogt (CEO, Cruise Automation) and SV Angel.

Some of the fastest growing startups today already run on Warp. We are growing quickly, and are on track to be processing $1BN in payroll transactions annually by end of 2025. In this next phase, we have some amazing infra, engineering, product, and GTM opportunities ahead of us this year, and we are looking for exceptional members to join us for this adventure.

About the Role

We are hiring a Head of Operations to keep Warp running smoothly while the team focuses on product and growth. You will work directly with the CEO and manage calendars, meetings, vendors, and internal workflows so every team has what they need. From coordinating all-hands and tracking action items to handling invoices and compliance filings, you’ll be the person who keeps Warp organized and on schedule.

What You’ll Do

• Own the company calendar, schedule meetings, block focus time, and prevent conflicts

• Coordinate weekly syncs, standup and all-hands

• Draft agendas, record notes, and chase action items for meetings

• Track project updates in Notion and Linear, ping owners, and surface blockers early

• Build lightweight processes for finance, people ops, and vendor management

• Process invoices, reimbursements, and basic bookkeeping

• Handle state filings, insurance renewals, and other compliance deadlines

• Keep internal docs, policies, and workflows up to date and easy to find

What You Need

• 2+ years running operations at a high-growth startup

• High level of proficiency in using tech tools like Superhuman, Notion, and Linear

• Track record juggling deadlines, vendors, and paperwork without details slipping

• Comfort with basic bookkeeping, invoicing, and SaaS procurement

• Clear, prompt communication that keeps teams aligned and unblocked

• High sense of urgency and ability to work within undefined processes

Nice To Haves

• Experience at a payroll, fintech, or compliance startup

• Experiencing building internal ops workflows

Working At Warp

This is not going to be a routine 9-5 job. Working with us means having high ownership. You may need to stay up late fixing issues or deploying something urgent. We believe in high craftsmanship, obsessing over details, and giving it our best. And we do that alongside an incredibly driven and top-tier team working in person in NYC.

Our team is all based in New York City, and we work 5 days in person at our beautiful office in SoHo. For this role, you'll need to be in person. Remote candidates will not be considered for this role.