Studio/Operations Manager (Remote)

Twist Recruitment; New York (NY); Remote; USD 85,000 - 120,000; Full time

Job summary

An innovative global advertising agency is seeking a talented Studio Manager to oversee studio operations in a fully remote setup. This role requires exceptional project management skills, attention to detail, and a proactive approach to resource management. You will collaborate with various teams to ensure seamless operations, manage freelance resources, and maintain an efficient workflow. If you're looking to join a company that values creativity and efficiency, this is the perfect opportunity for you to make a significant impact in a dynamic environment.

Qualifications

• Proactive, detail-oriented, and a strong affinity for organization.
• 3+ years’ experience as an Office Admin with excellent communication skills.

Responsibilities

• Oversee and maintain general studio operations.
• Support Client Services and Creative to schedule resources.
• Negotiate rates and manage IP for media assets.

Skills

Project Management

Communication Skills

Attention to Detail

Organization

Proactivity

Education

3+ years’ experience as an Office Admin

Tools

G-Suite

Microsoft Office Suite

Adobe Creative Suite

Job description

Direct message the job poster from Twist Recruitment

Talent Partner - Executive Assistant turned Operations Recruiter – with a background in Creative, Finance and Retained Search

My client who are Global Advertising agency in New York are looking for a talented Studio/Operations Manager (with a fully remote setup!)

The Studio Manager is responsible for overseeing and maintaining general studio operations.

Organization, punctuality, attention to detail and proactivity are musts!

Your main duties and responsibilities include:

SCHEDULE AND RESOURCE MANAGEMENT:

• Support Client Services and Creative to schedule short-term and forecast long-term resource

• Source and provide skilled freelance resource when required to facilitate the schedule

o Advance planning based on forecasts and timelines

o Maintain an up-to-date database of resource

o Administrative processes (Contractual and Financial)

• Studio holiday planning: balance resource, ensure cover and instigate handovers

• Update project stakeholders on daily developments

PROJECT CO-ORDINATION:

• Track and inform project planning meetings

• Assist development of project management plans

• Enable effective planning meetings

o Involvement of the right people at the right time

• Summarise project status for stakeholders

• Instigate Assets checks at the right stage

o Font and media usage are correct for the project

• Highlight budget concerns

MEDIA SERVICES, ASSETS AND RIGHTS MANAGEMENT:

• Source global 3rd party media and creative services required to execute the project o Photography, Structural, moving-image, typography, illustration…etc.

o Provide alternatives

• Negotiate rates and usage rights

• Purchase and IP management of library images and fonts

o Timely usage rights check and pricing

ADMINISTRATIVE:

• Collaborate to drive efficiency

• Educate employees and newcomers on the Creative Services procedure

• Contractual and financial tasks for the above procedures

• Maintain process manuals, templates and presentations

• Filing systems - monitoring and up-keep across Client Services and Studio

• Archive completed projects In addition to the duties stated above you may be required to undertake further tasks as necessary to meet the demands of the Employer’s business. Work will be judged against the following criteria:

• Ability to work in a team to support the agency offices and departments

• Outstanding project management skills

• Exceptional attention to detail

• Excellent communication skills

• Ability to work in a frenetic environment

• Strength of support to team members

• Strength of relationship skills – both internal and external

• The subsequent correct representation of the agency

Qualifications:

• 3+ years’ experience as an Office Admin

• Excellent written and verbal communication skills: tactful and effective interpersonal interactions

• Proactive, detail-oriented, and a strong affinity for organization

• Strong familiarity with G-Suite and Microsoft Office Suite

• Bonus points for Adobe Creative Suite experience

• An appreciation for all things creative

This is an amazing company that and are truly making waves and being noticed in the market!

If you are a born creative who wants to work for one of the market leaders, please get in touch asap.

Salary - up to $120k (depending on experience)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Art/Creative, Administrative, and Design

• Industries

  Design Services and Advertising Services

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