Head Attendance Clerk - Dobson High School

Dobson High; Mesa (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Sick leave

Holidays

Health insurance

Life insurance

Retirement matched through Arizona AS

Job summary

Dobson High School is recruiting an Head Attendance Clerk to manage daily attendance records for the senior high and ensure accurate data for state and federal reports. The role involves data entry, phone communications with parents, and collaboration with administrators to maintain precise attendance data.

The position is full-time in the school office, with standard hours and opportunities for performance-based pay increases.

Qualifications

• High School education or equivalent.
• Minimum one year clerical experience; ability to operate general office equipment.
• Experience with district-based database SASI/GENESIS.
• Ability to organize, to prioritize and to meet deadlines with attention to detail.

Responsibilities

• Record and maintain daily attendance for all senior high students.
• Confer with students on attendance and tardies.
• Operate computerized attendance system and post reports.
• Direct and receive calls from parents regarding absences and other matters.
• Prepare and distribute daily/annual attendance reports to staff.
• Maintain accurate attendance files and assist with year-end reporting.

Skills

Attendance data entry

Data entry

Office software

Phone etiquette

SASI/GENESIS familiarity

Education

High School diploma

Tools

SASI/GENESIS

Phonemaster

PowerSchool/Aeries

Scanner

Job description

Head Attendance Clerk - Dobson High School

Job Description

• Forbes named Mesa Public Schools in their list of Best Employers in Arizonafor multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type: Full-time (40 hours per week)

Base Hourly: $17.78

Class/Calendar: A13,9.75 months

Sick leave, holidays,retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to aten-year maximum

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary: To record and maintain daily senior high school student attendance records to providereliable data for district, state and federal reporting purposes.

• Compile and maintain master list of all registered students to utilize in keeping daily attendance records
• Confer with students on attendance and tardies
• Record, collect and post attendance on computerized system; correct daily reports
• Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
• Operate computerized parent notification system
• Establish and maintain an accurate attendance file on each student
• Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence
• Compile and distribute a daily list of excused and unexcused absences to teachers and administrators
• Maintain lists of students out of class for authorized school activities
• Maintain daily check-out log of all students leaving campus
• Work cooperatively with school nurse and students and other personnel assigned to attendance office
• Post yearly attendance data on permanent records
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Submit year-end attendance report; Assist registrar when needed
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

• High School education or equivalent
• Experience in attendance record keeping preferred; knowledge of school policies helpful
• Minimum one year clerical experience; ability to operate general officeequipment

• Experience with district based database SASI/GENESIS
• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Ability to utilize Phonemaster; operate scanner and interpret results
• Moderate proficiency in typing with good accuracy;above averagetest battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to organize, to prioritizeand to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

• Most of the work is done in a school’s administrative office, typically in a well-lit, temperature-controlled space
• Often follows regular school hours, but early arrival or staying after school may be required to handle attendance reports or meetings.
• Regular interaction with students, parents, teachers, and administrators—both in person and via phone or email
• Fast-Paced at Times: Especially during morning hours when attendance is being taken, or during enrollment/withdrawal periods
• Daily use of computers, attendance software (like PowerSchool or Aeries), copiers, and fax machines
• Sitting for extended periods at a desk, typing and looking at a computer screen.
• Occasionally lifting boxes of records or office supplies (usually under 25 lbs)

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Position Type: Full-Time

Salary: $17.78 Per Hour

Job Categories:

Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required