Head Attendance Clerk - Dobson High School

Mesa Public Schools; Mesa (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Sick leave

Holidays

ASRS retirement matching

Health insurance

Life insurance

Performance pay

Job summary

Mesa Public Schools is seeking an Attendance Clerk to record and maintain daily senior high school student attendance, ensuring reliable data for district, state and federal reporting. The role includes compiling master lists, communicating with parents about attendance, and maintaining accurate records in PowerSchool/Aeries and other systems.

The position operates in a school setting with a 9.75-month calendar, regular hours, and health and retirement benefits.

Qualifications

• High school education or equivalent.
• Experience in attendance record keeping preferred; knowledge of school policies helpful.
• Minimum one year clerical experience; ability to operate general office equipment.

Responsibilities

• Compile and maintain master list of all registered students to utilize in keeping daily attendance records.
• Confer with students on attendance and tardies.
• Record, collect and post attendance on computerized system; correct daily reports.
• Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
• Operate computerized parent notification system.
• Establish and maintain an accurate attendance file on each student.
• Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence.
• Compile and distribute a daily list of excused and unexcused absences to teachers and administrators.
• Maintain lists of students out of class for authorized school activities.
• Maintain daily check-out log of all students leaving campus.
• Work cooperatively with school nurse and students and other personnel assigned to attendance office.
• Post yearly attendance data on permanent records.
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Submit year-end attendance report; Assist registrar when needed.
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Skills

Phonemaster

Typing accuracy

Office software

Effective communication

Attention to detail

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

PowerSchool/Aeries

Job description

• Forbes named Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

• Forbes named Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type

Full-time (40 hours per week)

Base Hourly

$17.78

Class/Calendar

A13, 9.75 months

Benefits

Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay

Available annually

New Hire Experience

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary

To record and maintain daily senior high school student attendance records to provide reliable data for district, state and federal reporting purposes.

Key Responsibilities

• Compile and maintain master list of all registered students to utilize in keeping daily attendance records
• Confer with students on attendance and tardies
• Record, collect and post attendance on computerized system; correct daily reports
• Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
• Operate computerized parent notification system
• Establish and maintain an accurate attendance file on each student
• Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence
• Compile and distribute a daily list of excused and unexcused absences to teachers and administrators
• Maintain lists of students out of class for authorized school activities
• Maintain daily check-out log of all students leaving campus
• Work cooperatively with school nurse and students and other personnel assigned to attendance office
• Post yearly attendance data on permanent records
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Submit year-end attendance report; Assist registrar when needed
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications

• High School education or equivalent
• Experience in attendance record keeping preferred; knowledge of school policies helpful
• Minimum one year clerical experience; ability to operate general office equipment

Preferred Qualifications

• Experience with district based database SASI/GENESIS

Skills & Competencies

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Ability to utilize Phonemaster; operate scanner and interpret results
• Moderate proficiency in typing with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

Work Environment & Physical Requirements

• Most of the work is done in a school's administrative office, typically in a well-lit, temperature-controlled space
• Often follows regular school hours, but early arrival or staying after school may be required to handle attendance reports or meetings.
• Regular interaction with students, parents, teachers, and administrators—both in person and via phone or email
• Fast-Paced at Times: Especially during morning hours when attendance is being taken, or during enrollment/withdrawal periods
• Daily use of computers, attendance software (like PowerSchool or Aeries), copiers, and fax machines
• Sitting for extended periods at a desk, typing and looking at a computer screen.
• Occasionally lifting boxes of records or office supplies (usually under 25 lbs)

Equal Opportunity Employer Statement

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.