Attendance Clerk

Hurley Ranch; Tolleson (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

Union Elementary District is seeking an Attendance Clerk in Tolleson, AZ to maintain accurate student attendance records, monitor reporting, and ensure compliance with state regulations. The role involves coordination with parents, students, and staff to resolve discrepancies and support daily school operations.

The position requires strong organization, confidentiality, and proficiency with the district's information systems, along with the ability to obtain fingerprint clearance and meet

Qualifications

• High school diploma or equivalent required.
• Experience with student information systems preferred.
• Ability to obtain fingerprint clearance and meet district employment requirements.

Responsibilities

• Maintain and update student attendance records in the SIS.
• Monitor daily attendance and notify guardians per district procedures.
• Resolve attendance discrepancies and prepare attendance reports.
• Provide clerical support and assist with daily office operations.
• Communicate with parents, students, and staff regarding attendance matters.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

English literacy

Education

High School Diploma or equivalent

Tools

Synergy SIS

Job description

Attendance Clerk

Union Elementary District Hurley Ranch - Tolleson, Arizona Open in Google Maps

Job Details

Job ID: 5987086

Application Deadline: Posted until filled

Posted: Nov 09, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

Attendance Clerk

Union Elementary School District

Position Summary

The Attendance Clerk is responsible for maintaining accurate student attendance records, monitoring and reporting attendance data, and ensuring compliance with district policies and state reporting requirements. This position communicates with parents, students, and staff regarding attendance matters, resolves discrepancies, and provides clerical and administrative support to ensure efficient daily school operations.

Reports To: Assigned Administrator

Essential Duties and Responsibilities

• Maintain and update student attendance records, including absences, tardies, early dismissals, and truancy, using the district's student information system.
• Monitor daily student attendance and notify parents or guardians of student absences in accordance with district procedures.
• Research and resolve attendance discrepancies to ensure accurate documentation and reporting.
• Prepare and maintain attendance reports, student records, correspondence, and other required documentation.
• Process attendance-related forms, including absence verifications, admission slips, late notices, and early release documentation.
• Respond to attendance inquiries from parents, students, staff, and outside agencies while maintaining confidentiality.
• Ensure compliance with applicable state attendance regulations, district policies, and reporting requirements.
• Monitor students referred to the office for illness or disciplinary matters to ensure student safety and appropriate supervision.
• Coordinate requests for homework assignments for absent students as needed.
• Provide general clerical support, including answering phones, maintaining files, and assisting with daily office operations.
• Assist with directing student workers and coordinating office activities as assigned.
• Attend staff meetings and professional development opportunities as required.
• Perform other related duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• Previous clerical, administrative, or school office experience preferred.
• Experience with student information systems, particularly Synergy, preferred.
• Ability to obtain and maintain required fingerprint clearance and meet applicable district employment requirements.

Knowledge, Skills, and Abilities

• Strong organizational skills with attention to detail and accuracy.
• Proficiency in standard office equipment, computer systems, and software applications.
• Knowledge of student attendance procedures, recordkeeping, and confidentiality requirements.
• Excellent customer service and interpersonal communication skills.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Ability to maintain accurate records, prepare reports, and identify and resolve discrepancies.
• Ability to communicate effectively with students, parents, staff, and community members.
• Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.
• Ability to read, write, and communicate clearly in English.

Work Environment and Physical Requirements

• Work is primarily performed in a school office environment with frequent interruptions and interaction with students, staff, and families.
• Requires prolonged periods of sitting, standing, and walking, as well as frequent use of computers and standard office equipment.
• May require occasional lifting, carrying, bending, stooping, pushing, or pulling of office materials.
• Requires the ability to perform detailed clerical tasks and maintain accurate records.

Additional Requirements

• Must successfully complete required criminal background and fingerprint clearance requirements.
• Must meet applicable district immunization and employment requirements.
• Must maintain confidentiality of student and employee information in accordance with district policies and applicable laws.

Position Type: Full-Time

Salary: $18.27 Per Hour

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Kaylee Carrasco , Employee Services Analyst
• Employee Services
• Tolleson, Arizona 85353
• Phone: [phone]
• Email: [e-mail]