HCV Contract Administrator Temp

City of Newark Housing Authority; Newark (NJ); On-site; USD 85,000 - 115,000; Full time

Job summary

City of Newark Housing Authority is seeking a professional to supervise the Housing Choice Voucher (HCV) Department and oversee contractor-driven management of HCV, Homeownership, and related programs. You will ensure compliance with federal regulations, internal policies, and SEMAP metrics while guiding staff and contractor performance.

The role requires strong organizational, communication, and customer service skills, with experience in HUD/HCV regulatory environments and proficiency in

Qualifications

• Bachelor’s degree in Business, Public Administration or related field.
• Advanced professional experience including HUD-approved training in HCV programs and supervisory experience.
• Knowledge of federal, state, and local housing programs and regulations.

Responsibilities

• Oversee Housing Choice Voucher program activities through a Contractor, including Homeownership and related vouchers.
• Ensure Contractor compliance with federal regulations, NHA policies and the Administrative Plan.
• Monitor SEMAP-related activities and contract payments.
• Review contract deliverables, perform file reviews, and conduct inspections of Housing Quality Standards.
• Prepare written reports and meet with NHA senior staff to discuss performance and compliance.

Skills

Communication

Customer service

MS Office

Data analysis

Education

Bachelor's degree

HUD/HCV training

Tools

Microsoft Office

Job description

This is advanced professional and supervisory work in the Housing Choice Voucher (HCV) Department of the Newark Housing Authority (NHA). Supervision is received from the Executive Director's office, which reviews work for the professional management of the HCV Department activities and the achievement of established goals and objectives.BASIC FUNCTIONS:The Newark Housing Authority is looking for a professional, well-organized, and compassionate individual to perform the following duties including, but are not limited to, planning and reviewing the work assigned to the HCV administrative staff and overseeing the management activities of the private management team tasked with managing the HCV program. In addition, the incumbent will provide assistance to management while maintaining the broad objective of ensuring efficient support and excellent service to all clients who participate in the HCV program. The role involves effectuating positive changes to internal processes for qualified HCV residents while complying with federal, state, and local statutes and regulations. The incumbent will analyze data obtained from reports and meet with key staff to ensure that all work efforts managed by the contractor are in accordance with U.S. HUD regulations, with the goal of remaining compliant with U.S. HUD requirementsESSENTIAL DUTIESOversees, coordinates, assists, and manages through a Contractor the Housing Choice Voucher program and associated Homeownership, Project-Based Voucher, Special Purpose Vouchers and Family Self-Sufficiency programs.Ensures Contractor compliance with federal Regulations, NHA policies and the Administrative Plan.Ensures Contractor compliance with terms of the contract, including maintaining full performance and/or the application of performance incentives and penalties.Oversees contract quality control activities, including file reviews, Housing Quality Standards inspections, and reviewing and approving contract deliverables.Monitors Contractor activities that are measured under the Section 8 Management Assessment Program (SEMAP).Ensures proper Contractor payments.Meets regularly with Contractor and assists the Contractor in interpreting statutes, regulations, and Notices. Direct oversight of contractual obligations along with reviewing all expense reports, performance goals, meeting contract incentives and managing all aspects of contract payment disbursements.Ensuring that all contract timelines are met per the contract terms and ensures that there is no deviation from the performance requirements and terms and conditions set and described in the contract.Supervises and administers HCV Administration staff on various operational functions. Ensures training of staff on new and revised policies and regulations and position requirements.Prepares written reports and meets regularly with NHA senior staff.Assists in interpreting statutes, regulations, and Notices.EDUCATION AND EXPERIENCEBachelor’s degree in Business, Public Administration or related field.Advanced professional experience to include U.S. HUD approved training in HCV programs, regulations and related subjects and including housing quality standards supervisory experience is required. Additional related experience may substitute for the required education on a year-to-year basis.Considerable knowledge of federal, state and local housing programs and regulations including subsidized and affordable housing.Ability to communicate clearly, concisely, verbally and in writing.Excellent customer service skills.Intermediate knowledge of Microsoft Office applications: Outlook, Word, and Excel.Excellent organizational skills.Ability to operate necessary office equipment, computers and peripherals.Must be able to perform assigned tasks in a remote work environment when required.Must have the ability to adapt to a changing work environment.Must be able to meet productivity and accuracy requirements.Ability to safeguard confidential and sensitive information.Ability to determine a solution and what method to follow based upon the transaction that needs to be completed.Ability to exercise sound and ethical judgment when acting on behalf of the organization.Ability to articulate program requirements for recertification to program participants, property owners, and other agency affiliates.Such other duties as assigned