HCSS Human Resources Business Coordinator

UTMB School of Health Professions; Galveston (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated individual to manage and coordinate payroll and administrative tasks within their Human Resources Department. This contract position offers an opportunity to develop leadership skills while ensuring operational continuity and providing excellent customer service. The role involves auditing timecards, managing payroll processes, and reconciling reports to maintain accuracy. The ideal candidate will possess strong analytical and communication skills, demonstrating initiative and the ability to multitask effectively. Join a dynamic team where your contributions will make a significant impact on the organization’s success.

Benefits

401k Retirement Plan

Qualifications

• Associates degree or equivalent with 2 years of office-related experience.
• Strong communication and analytical skills required.

Responsibilities

• Manage UTMB External/Internal Payroll biweekly.
• Audit internal/external timecards for accuracy and compliance.
• Provide customer service and support to departments.

Skills

Communication Skills

Analytical Skills

Problem-Solving Skills

Leadership Skills

Multi-tasking

Education

Associates Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Kronos

Job description

JOB SUMMARY:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Human Resources Department. Ability to perform tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities.

ESSENTIAL JOB FUNCTIONS:

1. Manage UTMB External/Internal Payroll - biweekly.
2. Serve as the subject matter expert on issues regarding Internal/External payroll; answer questions.
3. Provide customer service to customers and departments.
4. Audit internal/external timecards for department float and missed punches.
5. Process Time Adjustment Forms and Historical Edits.
6. Reconcile time in Kronos with All HCSS Contract Hours Report; review the report to identify errors in job codes and balance hours worked each day.
7. Notify employees and managers via email of potential timecard errors.
8. Process non-PO vouchers and Paycom remittance.
9. Distribute vendor statements for external vendors.
10. Submit time detail reports for external vendors.
11. Provide follow-up on sensitive issues regarding customers and candidates.
12. Adhere to internal controls and reporting structure.

MARGINAL OR PERIODIC JOB FUNCTIONS:

• Perform related duties as required.

KNOWLEDGE/SKILLS/ABILITIES:

• Developing partnership and general understanding of the customer’s business and current issues.
• Strong communication skills, both oral and written.
• Developing presentation and facilitation skills.
• Basic to moderate level of impact and influence with customers.
• Moderate analytical and problem-solving skills.
• Competent use of personal computers and general office applications, including Word, Excel, PowerPoint, and Microsoft Outlook.
• Demonstrated initiative in developing leadership and supervision skills.
• Ability to multi-task and prioritize.

*This is a contract position through HealthCare Systems Staffing (HCSS). Although there are no UTMB benefits associated with this position, employees have the opportunity to participate in the 401k retirement plan.

REQUIRED EDUCATION / EXPERIENCE:

Associates degree or equivalent and 2 years of office-related experience.

Salary is commensurate with experience.

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT/LOCATION OF POSITION:

Standard office environments.

OTHER:

Specific job requirements or physical location of some positions allocated to this classification may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.