HCM Specialist I
Rutgers
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Job summary
Rutgers University in New Brunswick, NJ is seeking an HCM Specialist I for University Human Resources to manage salary and compensation actions for about 29,000 faculty and staff, under the Human Capital Management leadership.
Key duties include data input, compliance reviews, payroll coordination with the Payroll Department, and reporting; the role supports confidential, accurate processing in a hybrid, full-time setting.
Qualifications
- Bachelor’s degree in a related field or equivalent combination of education and/or experience.
- Two years of relevant work experience that include salary or payroll administration and processing in a PeopleSoft HCM or Payroll system or similar environment.
Responsibilities
- Initiates, calculates, reviews, completes data input, and implements salary actions from hire through termination.
- Reviews documentation for compliance with federal and state regulations, university policy, and bargaining unit contracts.
- Troubleshoots salary, payroll, and access issues; resolves problems; and provides customer service with clear responses.
- Inputs data and ensures that all compensation/salary/status actions are processed accurately.
- Collaborates with the Payroll Department to complete weekly payroll processing.
- Monitors workflow to ensure the completion of tasks within deadlines.
- Maintains and updates all databases and programs needed to execute actions and track/report activities.
- Researches, analyzes, and provides internal/external reporting; participates in training for clients; assists with benchmarking.
- Assists with coordinating and processing contract implementations, merit implementations, and other mass implementations.
- Ensures good customer service and confidentiality of work, databases, and communications.
- Runs reports, tracks data, reviews, and ensures accurate implementations within deadlines.
- Completes special projects as assigned.
Skills
Education
Tools
Job description
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
University Human Resources ( UHR ) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
Rutgers, The State University of New Jersey, is seeking a HCM Specialist I for University Human Resources ( UHR ). Under the direction of the Human Capital Management leadership team, this position serves as a resource and assists in the administration of salary/compensation programs and actions for approximately 29,000 faculty and staff.
Among the key duties of the position are the following:
- Initiates, calculates, reviews, completes data input, and implements individual salary and data actions for faculty and staff from hire through termination.
- Reviews documentation for compliance with federal and state regulations, university policy, and bargaining units’ contracts.
- Troubleshoots clients’ salary, payroll, and access issues; resolves problems; and provides customer service with clear, thoughtful, and considerate responses to salary related inquiries.
- Inputs data and ensures that all compensation/salary/status actions are processed accurately.
- Collaborates with the Payroll Department to complete weekly payroll processing.
- Monitors workflow to ensure the completion of tasks within deadlines.
- Maintains and updates all databases and programs needed to execute the actions and track and report on activities.
- Researches, analyzes, and provides internal and external reporting; participates in the development and implementation of training for clients; and assists with formal and ad hoc total compensation, salary, and HR benchmarking reporting.
- Assists with coordinating and processing contract implementations, merit implementations, and other mass implementations.
- Ensures good customer service and the confidentiality of work, databases, and communications.
- Reviews, updates, and creates new procedures for work and to preserve confidentiality of work.
- Runs reports, tracks data, reviews, and works to ensure accurate implementations within deadlines.
- Completes special projects as assigned.
FLSA Nonexempt
Salary Details $57,000
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Full Time
40 hours per week
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
PeopleSoft
Temporary Staff Appointment - Salaried 12 Month
- Bachelor’s degree in a related field or an equivalent combination of education and/or experience.
- Two (2) years of relevant work experience that include salary or payroll administration and processing in a PeopleSoft Human Capital Management or Payroll system or similar environment.
- Effective data entry, analytical, mathematical, statistical, problem solving, organizational, interpersonal, communication, collaborative, and client service skills.
- Attention to detail and flexibility.
- Ability to follow direction.
- Ability to understand and apply contract terms and federal and state laws.
- Ability to set priorities and meet deadlines.
- Ability to research and create action plans.
- Ability to work independently, collaboratively, and within a team, and maintain confidentiality.
- Computer literacy to include Internet and web-based systems and demonstrated proficiency in Microsoft (MS) Excel and Word.
11/05/2026
Open Until Filled No
Rutgers University - New Brunswick
NJ
- Resume/CV
- List of Professional References (contact Info)
- Cover Letter/Letter of Application
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience?
- Yes
- No
- * Do you have a minimum of two years relevant work experience that include salary or payroll administration and processing in a PeopleSoft Human Capital Management or Payroll system or similar environment?
- Yes
- No
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