Hawaii Island Office & Admin Coordinator

Aireon LLC; Hilo (HI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Aireon LLC in Hawaii seeks an Office Coordinator to provide daily administrative support across Hawaii Island sites, handling calls, emails, filing, and basic compliance tasks to keep operations running smoothly.

You will process invoices and expense reports, manage purchasing and vendor services, schedule service orders, and assist with data entry and reporting, under supervision.

Requires a high school diploma or GED, at least two years of admin experience, and proficient in MS Office.

Qualifications

• High school diploma or GED required.
• At least two years of administrative experience.
• Proficient in MS Office (Outlook, Word, Excel, Access, PowerPoint).

Responsibilities

• Provides daily administrative support for Hawaii Island sites.
• Handles incoming calls and emails; resolves issues within scope and escalates when needed.
• Processes invoices, expense reports, p-card statements, and petty cash.
• Prepares routine forms, memorandums and other business documents.
• Maintains files and demonstrates organization of personnel, compliance, and customer information.
• Schedules service orders and coordinates vendor services.
• Assists with data entry, reporting and emergency coordination procedures.

Skills

Administrative experience

MS Office proficiency

Communication skills

Time management

Education

High school diploma or GED

Tools

Outlook

Word

Excel

Access

PowerPoint

Job description

Aireon LLC in Hawaii seeks an Office Coordinator to provide daily administrative support across Hawaii Island sites, handling calls, emails, filing, and basic compliance tasks to keep operations running smoothly.

You will process invoices and expense reports, manage purchasing and vendor services, schedule service orders, and assist with data entry and reporting, under supervision.

Requires a high school diploma or GED, at least two years of admin experience, and proficient in MS Office.