Harbor Springs Office & Guest Experience Coordinator

Walstrom Marine, Inc.; Harbor Springs (MI); Sur place; USD 32 000 - 46 000; Plein temps

Avantages offerts par ce poste

Health, dental, vision insurance

401K with company match

Paid holidays

Résumé du poste

Walstrom Marine, Inc. is seeking an organized, customer-focused administrator to support our Harbor Springs team. You will greet customers, handle calls and emails, manage the phone system, and assist with office operations.

The role includes ordering office supplies, coordinating events, and aiding various departments. A valid driver’s license is required; on-site work is performed Monday through Friday with summer Saturday hours.

Qualifications

• Excellent written and verbal communication abilities.
• Strong organization skills and attention to detail.
• Proficiency with Microsoft Office and business software.

Responsabilités

• Greet customers and visitors and direct them to the appropriate department or individual.
• Answer incoming calls and general emails and route them to the appropriate staff.
• Manage the company phone system, including business hours, call groups, and transfers.
• Understand the Harbor Springs sales call rotation and route sales calls appropriately.
• Open and close the Harbor Springs building daily, including doors, lights, TVs, and kitchen areas.
• Order and maintain office supplies, beverages, snacks, and other routine office inventory.
• Assist with seasonal decorating and general office presentation.
• Coordinate ordering of employee name tags, business cards, and branded clothing.
• Take employee headshots and maintain current employee photos as needed.
• Maintain and keep employee training spreadsheets up to date as training is completed.
• Maintain employee contact list and company stationary as needed.
• Support employee recognition activities, including birthdays and life events.
• Assist with booking travel for training, boat shows, and other company events.
• Support Business Manager, such as processing titles.
• Coordinate food, supplies, and setup for company luncheons, meetings, potlucks, and employee activities.
• Run local business errands as needed, including vendor pickups and purchasing office or event supplies.
• Provide routine administrative assistance to departments as needed and assist with special office projects.

Connaissances

Communication skills

Organizational skills

Multitasking

Outils

Microsoft Office Suite

Description du poste

Walstrom Marine, Inc. is seeking an organized, customer-focused administrator to support our Harbor Springs team. You will greet customers, handle calls and emails, manage the phone system, and assist with office operations.

The role includes ordering office supplies, coordinating events, and aiding various departments. A valid driver’s license is required; on-site work is performed Monday through Friday with summer Saturday hours.