Hands-On Controller: Finance, Payroll & HR Leader

Back to Basics Learning Dynamics; Wilmington (DE); On-site; USD 85,000 - 120,000; Full time

Job summary

Back to Basics Learning Dynamics, based in Wilmington, DE, seeks a hands-on Controller to anchor finances and operations in person at our Augustine Cutoff location. You’ll own accounting, payroll, HR tasks, and vendor governance in a small-business, family-oriented setting.

The role covers monthly close, cash management, revenue collection, and tax readiness, with responsibility for 1099s, benefits, and 401(k) programs. You’ll partner with leadership to ensure strong controls and compliance.

Qualifications

• 5+ years of bookkeeping, payroll, and/or office management experience.
• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfortable using AI tools in daily work and strong problem-solving skills.
• Knowledge of multi-state business filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing/invoicing and collections across multiple business lines.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and corporate governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Bookkeeping

Payroll

Office management

Excel

AI tools

Multi-state filings

Benefits administration

401(k) compliance

Strong problem-solving

Vendor/vendor management

Tools

QuickBooks Online

Paychex

Job description

Back to Basics Learning Dynamics, based in Wilmington, DE, seeks a hands-on Controller to anchor finances and operations in person at our Augustine Cutoff location. You’ll own accounting, payroll, HR tasks, and vendor governance in a small-business, family-oriented setting.

The role covers monthly close, cash management, revenue collection, and tax readiness, with responsibility for 1099s, benefits, and 401(k) programs. You’ll partner with leadership to ensure strong controls and compliance.