H.R. FILE CLERK (Part-Time/SUPPORT/PRN)

Premier Health; MIDDLETOWN (OH); On-site; USD 21,000 - 30,000; Part time

Job summary

Premier Health is seeking an HR File Clerk to maintain employee records and manage departmental files in a healthcare setting. The role supports HR operations through filing, mail handling, document management, and file room organization.

Ideal candidates have a high school diploma or GED, a keen eye for detail, and the ability to handle confidential information with professionalism. This PRN/ hours-flexible role offers exposure to HR processes in a hospital environment.

Qualifications

• High School diploma or GED required.
• Interest in Human Resources as a career field preferred.
• 1 to 3 years of job-related experience preferred.

Responsibilities

• Maintain, organize, and accurately file employee and departmental records in accordance with established retention and confidentiality guidelines.
• Manage incoming and outgoing mail, including sorting, distributing, and processing documents in a timely manner.
• Organize and maintain the HR file room to ensure records are secure, accessible, and properly stored.
• Retrieve, prepare, and archive files and documents as requested from onsite, electronic, and off-site storage facilities.
• Ensure the accuracy, completeness, and integrity of personnel records and filing systems.
• Respond promptly and professionally to emails, phone calls, and inquiries from employees, leaders, and other customers.
• Provide high-quality, responsible, and courteous customer service while maintaining confidentiality of sensitive information.
• Establish and maintain effective working relationships with HR team members and stakeholders across the organization.
• Assist with document scanning, electronic record management, and data entry activities as needed.
• Support department projects and administrative functions while meeting established deadlines and service expectations.
• Adhere to organizational policies, procedures, and regulatory requirements related to records management and confidentiality.

Skills

Confidentiality

Attention to detail

Time management

Problem solving

Multi-tasking

Teamwork

Microsoft Office

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Atrium Medical Center

1 MEDICAL CENTER DR, MIDDLETOWN, 45005

SUPPORT / (PRN) / HOURS FLEXIBLE

The HR File Clerk is responsible for maintaining, organizing, and managing employee records and departmental files to ensure accurate recordkeeping and compliance with organizational standards. This position supports Human Resources operations through the efficient handling of filing systems, incoming and outgoing mail, document management, and file room organization. The HR File Clerk works collaboratively with team members and internal customers, fostering positive working relationships and providing timely, courteous, and professional customer service.

If you’re someone who enjoys staying organized, helping others, and being part of a team that keeps important operations running smoothly, this Human Resources Filing Clerk opportunity at Premier Health could be a great fit for you. This role is especially appealing for a high school graduate or college student who is interested in exploring Human Resources as a career field. In this position, you’ll gain valuable exposure to HR operations while building practical administrative, recordkeeping, and customer service skills in a professional healthcare environment.

At Premier Health, this role offers more than just filing and document management. It gives you the chance to contribute to a department that supports employees across the organization. Your work will help ensure employee records are accurate, secure, and accessible, which is essential to a well-functioning HR team. If you are motivated by meaningful behind-the-scenes work, opportunities to learn, and the chance to build a foundation for a future HR career, this position can provide that path.

Premier Health is known as an employer that values teamwork, professionalism, and service. Employees appreciate working for an organization where their contributions matter and where support, respect, and collaboration are part of the culture. In this role, you’ll work closely with HR team members and internal customers, helping you feel connected to the broader mission of supporting people throughout the organization. Many employees enjoy being part of a workplace where positive relationships, dependable service, and shared purpose are valued every day.

The HR File Clerk is responsible for maintaining, organizing, and managing employee records and departmental files to ensure accurate recordkeeping and compliance with organizational standards. This position supports Human Resources operations through the efficient handling of filing systems, incoming and outgoing mail, document management, and file room organization. The HR File Clerk works collaboratively with team members and internal customers, fostering positive working relationships and providing timely, courteous, and professional customer service.

• Maintain, organize, and accurately file employee and departmental records in accordance with established retention and confidentiality guidelines
• Manage incoming and outgoing mail, including sorting, distributing, and processing documents in a timely manner
• Organize and maintain the HR file room to ensure records are secure, accessible, and properly stored
• Retrieve, prepare, and archive files and documents as requested from onsite, electronic, and off-site storage facilities
• Ensure the accuracy, completeness, and integrity of personnel records and filing systems
• Respond promptly and professionally to emails, phone calls, and inquiries from employees, leaders, and other customers
• Provide high-quality, responsible, and courteous customer service while maintaining confidentiality of sensitive information
• Establish and maintain effective working relationships with HR team members and stakeholders across the organization
• Assist with document scanning, electronic record management, and data entry activities as needed
• Support department projects and administrative functions while meeting established deadlines and service expectations
• Adhere to organizational policies, procedures, and regulatory requirements related to records management and confidentiality

• High School diploma or GED required
• Interest in Human Resources as a career field preferred
• 1 to 3 years of job-related experience preferred

• Ability to maintain confidentiality and handle sensitive information
• Excellent attention to detail and accuracy
• Excellent time management skills with proven ability to meet deadlines
• Strong problem-solving and critical thinking skills
• Ability to multi-task, prioritize, organize, and develop efficient workflow
• Ability to work cooperatively as part of a team and build positive working relationships
• Proficiency with Microsoft Office Suite or related software
• Ability to learn and apply relevant HR knowledge in support of business operations
• Ability to listen effectively and engage with HR staff to help resolve issues using sound judgment and established standards, policies, procedures, regulations, or law
• Ability to demonstrate flexibility, adaptability, and initiative