Elementary School Office Secretary & Records Lead

Cedar Rapids Community School District; Cedar Rapids (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

Cedar Rapids Community School District Cleveland Elementary School in Cedar Rapids, Iowa seeks a Principals Secretary to support the principal and staff with secretarial duties, records, and coordination.

Eight hours daily, twelve months, hourly wage of $18.59. Requires strong computer, typing, and communication skills; willing to learn district systems and manage data, reports, and schedules.

Qualifications

• Knowledge of word processing, database, spreadsheet applications and e-mail.
• Willing to learn BSO ordering system and Infinite Campus.
• Good oral and written communication skills.
• Ability to prioritize, organize, and initiate responsibility.
• Previous secretarial experience with large numbers of students, parents and staff.
• Ability to work without supervision.
• Cross training in health secretary responsibilities.
• Knowledge of office machines - fax, scanner, copy machine.
• Telephone skills that are polite, tactful and efficient.
• Proficiency in typing and other office skills.
• Ability to work under pressure with frequent interruptions.
• Willingness to assume responsibility.
• Ability to work with staff, students, and public.
• Represent school professionally including confidentiality and dress.
• Willing to participate in ongoing training.

Responsibilities

• Provide secretarial services to the principal and staff.
• Establish and maintain files for the principal and school office.
• Maintains online student database and Infinite Campus files.
• Interact positively on a daily basis with parents, volunteers, visitors, students and staff.
• Supervise students in the office area.
• Prepare necessary district and state reports.
• Backup assistance for the health clinic
• Schedules busing for field trips
• Overview of time clock for new and existing staff, manages and approves
• Maintains building calendar in Google
• Maintains building schedule for other groups using the facility
• Keep deadlines.
• Handle paperwork involved with all bookkeeping, payroll, fee collection, purchasing, substitute teachers, data processing, transportation, student records, and Free/Reduced lunch.
• Prepare and act as editor for school newsletter.
• Order supplies for all staff.
• Other duties as may be assigned or developed.

Skills

Typing

Word processing

Database

Spreadsheet

Email

Communication

Organizational skills

Customer service

Office equipment handling

Education

GED or High School diploma

Job description

Cedar Rapids Community School District Cleveland Elementary School in Cedar Rapids, Iowa seeks a Principals Secretary to support the principal and staff with secretarial duties, records, and coordination.

Eight hours daily, twelve months, hourly wage of $18.59. Requires strong computer, typing, and communication skills; willing to learn district systems and manage data, reports, and schedules.