Guidance Office Coordinator: Student Records & Scheduling

SPRING GROVE AREA SCHOOL DISTRICT; Spring Grove (PA); On-site; USD 20,000 - 28,000; Full time

Job summary

SPRING GROVE AREA SCHOOL DISTRICT is seeking a Counseling Office Administrative Assistant to support counseling staff, maintain confidential student records, and coordinate appointments. The role involves data entry, communication with students, parents, and staff, and assisting with enrollment and testing logistics.

A strong emphasis on confidentiality, organization, and teamwork is required. The position is 9.5 months, 7 hours per day, 180 days per year, with a starting rate of $17.25 per

Qualifications

• High school diploma or equivalent.
• Experience in administrative roles, preferably in an educational setting.
• Proficient in Microsoft Office Suite and Google Suite.
• Familiarity with student information systems and databases.
• Knowledge of general office procedures and business forms.
• Accuracy with mathematical calculations.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Maintain accurate and confidential student records for counseling.
• Maintain up-to-date student records including grade reports, transcripts, scheduling, and demographics.
• Input and update student information in the student information system and other systems as needed.
• Ensure confidentiality and security of student records in compliance with school policies.
• Respond to internal and external record requests and education verification requests.
• Process records for students enrolling or withdrawing from the High School.
• Facilitate enrollment of new students ensuring cumulative files are received and student technology is requested and secured.
• Greet and assist students, parents, and visitors to the counseling office in person, on the phone, and through email.
• Coordinate and schedule counseling appointments for students; manage the counselor's calendar.
• Provide administrative support to counselors, including photocopying, filing, and preparing materials for counseling sessions.
• Prepare correspondence and memos as directed by counselors.
• Assist with obtaining electronic signatures and 504 paperwork as needed.
• Serve as a primary point of contact for the counseling office and communicate with staff.
• Compile and organize data related to student performance, attendance, and behavior.
• Prepare reports using data sources as needed by counselors or administrators.
• Manage cumulative records and filing systems for current and former students.

Skills

Interpersonal skills

Communication skills

Confidentiality

Office software

Student information systems

Mathematical accuracy

General office procedures

Teamwork

Education

High school diploma

Office administration training

Tools

Microsoft Office Suite

Google Suite

Job description

SPRING GROVE AREA SCHOOL DISTRICT is seeking a Counseling Office Administrative Assistant to support counseling staff, maintain confidential student records, and coordinate appointments. The role involves data entry, communication with students, parents, and staff, and assisting with enrollment and testing logistics.

A strong emphasis on confidentiality, organization, and teamwork is required. The position is 9.5 months, 7 hours per day, 180 days per year, with a starting rate of $17.25 per